Overview
Administrative Assistant Jobs in Pomona, CA at California State University
Full Job Description
Job no:537218
Work type:Staff
Location:Pomona
Categories:Unit 9 – CSUEU – Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State University Employees Union – Unit 9
Job Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Amount:$3,694 – $4,865 per month
Work Hours: Monday – Friday 8:00am-5:00pm
THE DEPARTMENT
The Office of Admissions is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. In performing the duties assigned to this position, all staff members are expected to consistently demonstrate attitudes and behaviors that are in keeping with these divisional values. The Office of Admissions is responsible for admissions activities for all undergraduate and graduate students, as well as the recruitment activities for international prospective students. The Office is meeting the nonresident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes.
DUTIES AND RESPONSIBILITIES
Management Support
Independently plan and schedule monthly meetings with the Sr. AVP and direct reports:
Initiate the requests, maintaining the Director’s calendar, confirming the meetings, requests agenda items, sends meeting reminders, and prepares appropriate binder for each meeting.
Liaison between the Office of Admissions and direct reports, assisting with operational and procedural office and administrative difficulties.
Liaison between the Office of Admissions and other University departments and divisions.
Assists the Director and Associate Directors on special projects and initiatives, including execution, coordination, implementation, and evaluation of the project.
Coordinates and schedules the Director, Associate Directors and Admission Systems Module Lead travel
Office Support
Provide day-to-day administrative support for the Director of Admissions. Includes a full range of complex work assignments involving the use of judgement and discretion.
Performs work independently with general guidance and manages multiple work priorities.
Understand, interpret, and communicate Office of Admission policies and procedures when planning and coordinating work activities and providing direction to others. Serve as the administrative assistant and first point of contact for the Office of Admissions where work assignments include coordinating meetings, Zoom conference calls, complex projects, activities, inquiries, online chat, and responses for the Director.
Work assignments require handling of multiple work priorities and accountability for own work results.
Logs, reviews, and tracks all division HR related documents (recruitmen…
Title: Administrative Assistant
Company: California State University
Location: Pomona, CA
Category:
