Overview
Administrative Assistant Jobs in Jacksonville, FL at Miller Electric Company
Description:
Position Summary
The Office Administrator supports the daily operations at Prairie Field Services specifically at their Roosevelt, Utah location. This is a dynamic position whose responsibility includes back office and inventory functions. The Office Administrator is responsible for accurately maintaining operational data and managing parts inventory to support fleet maintenance. The position reports directly to The Operations Manager.
Responsibilities
Accurately input and maintain operational data
Ensure timely and correct updates to various reports, logs, and records
Monitor real-time operations and provide support to drivers as needed, resolving any logistical issues
Communicate with drivers to relay job information, schedules, and route changes
Maintain accurate records of dispatch activities and update systems with any route changes or delays
Support the onboarding process to ensure new hires have the necessary information to begin employment
Assures that all necessary information pertaining to the equipment is obtained and recorded on the repair work order
Request purchase orders to procure the parts to keep the appropriate level of inventory on hand
Assures that all necessary information pertaining to the parts inventory is obtained and entered into the inventory system
All parts leaving inventory must be documented according to established policies and procedures
Generates a variety of weekly, monthly and annual reports and statements relating to parts inventory
Maintains currents knowledge of standard fleet maintenance practices
Identifies and reports all inventory overages and shortages
Assists Operations team with leaser and owner/operator contracts
Work cross collaboratively with other departments within the organization and across multiple geographies
Demonstrates the company’s core values and complies with company policies and procedures
Performs other essential duties as assigned
Compensation
We offer highly competitive wages and comprehensive benefits package that includes PTO, medical, dental, vision, life, short- and long-term disability insurance. Employment is contingent upon a successful background check and drug screen.
Requirements:
Requirements
Associate’s degree in business administration or a related field preferred
Previous experience in an office administration, preferably in a logistics or field operations environment
Experience with inventory management or fleet maintenance is a plus
Strong organizational and time-management skills with the ability to multitask and prioritize effectively
Excellent communication skills, both verbal and written, for coordinating with drivers, vendors, and team members
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with inventory management software
Attention to detail with strong data entry skills and the ability to maintain accurate records
Problem-solving abilities to address operational and logistical challenges in real time
Title: Administrative Assistant
Company: Miller Electric Company
Location: Jacksonville, FL
