Overview
Administrative Assistant Jobs in Panama City Beach, Florida, USA at State of Florida
Position: ADMINISTRATIVE ASSISTANT I – 64035683 1 1
ADMINISTRATIVE ASSISTANT I – Â 1 1
Date:
Apr 22, 2025
This is an open competitive advertisement.
PLEASE NOTE
:
Completion of candidate work history on the State of Florida Employment Application is required in order to be considered. Submission of a resume cannot be accepted in lieu of the completed work history but can be included with your application.
Your Specific Responsibilities:
This position works independently assisting the Community Health Nursing Director which requires independent thinking and obtaining solutions. This position assures confidentiality in all aspects of professional services. This position will work with outside vendors as well as staff from within the county health department.
Maintains current information on policies and procedures for the Clinic Division. Assists supervisor in ensuring timely review of all current policies and procedures.
Maintains inventory and supplies for operation of clinic. Prepares the requisitions for purchasing of supplies necessary for operation of clinic. Ensures that materials, quotes and other items needed to complete the process are obtained. Works with outside vendors as necessary to complete the assignment.
Performs audits on laboratory records to ensure lab results are returned to health department timely. Works with outside vendors to ensure reports are returned timely. Informs supervisor when problems arise.
Prepares all work orders necessary for safe operation of clinic. Prepares requisitions to complete the work with outside vendors.
Maintains all clinic meeting minutes and ensures availability of attendance records for meetings and trainings for division.
Performs special assignments and assists with projects as necessary to ensure project is carried to completion. Works with Clinic Division Supervisors and other health department staff to obtain information and materials necessary to complete the task.
Works with clinic staff to ensure timely submission of travel and training reports. Assists with monitoring permits and licensing for clinic and lab. Provides a report keeping supervisor informed of progress on items.
Performs quality improvement review of processes on quarterly basis and prepares reports for submission to Performance Improvement team.
Performs other duties as required.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Required Knowledge, Skills, and Abilities:
Use of computerized software, use of calculators, must be able to write and read sentences and paragraphs in work-related documents. Ability to count items, gather information, manage one’s own time, organize items to better fit organization’s needs, be able to listen and follow directions and ask questions as appropriate. Knowledge of Microsoft Windows and Microsoft Office.
Qualifications:
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
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Title: Administrative Assistant
Company: State of Florida
Location: Panama City Beach, Florida, USA
Category: Administrative/Clerical (Healthcare Administration), Healthcare (Healthcare Administration)
