Overview
Administrative Assistant Jobs in Breezy Point, MN at Whitebirch Inc
Full Job Description
Description:
Administrative Assistant
Responsible for all HOA Administrative tasks, working with Project Manager, various other Whitebirch departments as well as owners and board members.
Essential Duties and Responsibilities include the following:
Prepare all HOA notices and assist in their distribution to owners
Attend and assist in the preparations and scheduling of Board and Member Meetings.
Provide assistance including, when needed proxy collection, facilitation of elections and ensuring all annual approvals are appropriately completed and recorded in minutes
Transcribing and updating of meeting minutes
Assist with the management of HOA owner websites and ensure that they are updated regularly
Perform routine compliance walkthroughs with Project Manager and Board Members, keeping detail notes referencing maintenance and capital improvements
Act as a primary contact for owners to provide documents, answer questions and assist with transfer of ownership
Primary contact to Crow Wing County for the recording of various HOA sales documents
Provide assistance with requests from title companies, real estate agents, lenders and attorneys
Edit Board correspondence and documents accurately and in a timely manner
Participate in management meetings and presentations when requested
Handle confidential information with discretion and prioritize communication and workload
Code and process HOA contract and maintenance payments for credit cards and invoices as necessary
Other duties as assigned or requested
Qualifications:
High School diploma or equivalent required. The ideal candidate must be a self-starter, customer service oriented, have excellent verbal and communication skills, attention to detail, thoroughness and well organized. Professional appearance and conduct required.
Dependability, strong work ethic and punctuality are a must. Candidate must be proficient in Microsoft, Excel, Word and Outlook as well as Real Estate Sales and Title Transfers.
Benefits:
Competitive pay rate
A generous benefits package with three different options including medical, vision and dental group plans
Paid Holidays
PTO
Resort Discounts
Job Specifications:
Full Time Year Around Position
Monday-Friday 8:00 AM-4:30 PM
Weekend availability
Requirements:
Qualifications:
High School diploma or equivalent required. The ideal candidate must be a self-starter, customer service oriented, have excellent verbal and communication skills, attention to detail, thoroughness and well organized. Professional appearance and conduct required. Dependability, strong work ethic and punctuality are a must. Candidate must be proficient in Microsoft, Excel, Word and Outlook as well as Real Estate Sales and Title Transfers.
Title: Administrative Assistant
Company: Whitebirch Inc
Location: Breezy Point, MN
Category:
