Overview
Administrative Assistant Jobs in Phoenix, AZ at Dryer Vent Superheroes of North Phoenix
**STATED SALARY IS STARTING PAY RANGE**
Job Summary:
Administrative support specialist helps executives, managers, and other employees perform their daily tasks and clerical responsibilities. Provides a diverse range of office support with a significant portion of the work involving data entry, composing and preparing materials, handling communications and assisting with accounting operations. This specialist will have a heavy involvement in accounting and fire and safety / emergency preparedness regulatory compliance.
Supervisory Responsibilities:
Does not oversee other employees.
Duties/Responsibilities:
Providing backup support to other departments and teams when necessary
Performs routine accounting functions to support accounts payable and accounts receivable departments. Tasks include: invoice scanning, respond to AP inquiries, daily deposits and some reconciliation.
Acts as a point person for corporate accounting office and internal parties.
Acts as primary Fire and Safety / Emergency Preparedness Coordinator. Tasks include: regulatory compliance, drills, safety meetings and partnering with department leaders to ensure routine tasks are completed.
Acts as a liaison of communication between internal and external parties
Communicating general information to appropriate parties
Distributing important materials to relevant parties
Scheduling and canceling meetings and appointments
Maintaining office activity logs, files and documents
Performing routine data entry work
Preparing materials, documents, reports and correspondence
Answering emails in a professional and timely manner
Using computers to create presentations, transcribe meeting minutes and conduct research
Anticipating the needs of executive and managerial staff
Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, and recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing
Investigates assigned topics including research, data, and information requirements as well as analysis techniques and reports information as appropriate
Tactfully handles difficult situations with staff and Physicians while remaining positive and professional; when needed, escalates issues to the appropriate staff member
Follows all rules and regulations for PHI and HIPAA protections of patient information
Follows all policies and procedures, including, but not limited to, attendance, timeliness, and safeguarding confidential information
Performs other duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite or related software.
Education and Experience:
High School diploma or equivalent required.
Prior administrative experience required; preference given to experience in related field.
Title: Administrative Assistant
Company: Dryer Vent Superheroes of North Phoenix
Location: Phoenix, AZ
