Overview
Administrative Assistant Jobs in King of Prussia, PA at Planet Pharma
Title: Administrative Assistant
Company: Planet Pharma
Location: King of Prussia, PA
1 year extendable CONTRACT
$26 per hr max pay
Hybrid – must be local to King of Prussia, PA
Education
High school graduate. Some college or secretarial school. AA / AS a plus.
Experience
2+ years of administration experience
Biotech, pharma or medical device experience preferred
Main Responsibilities and Accountabilities:
1 Provide diversified administrative support for Quantitative Clinical Sciences & Reporting in management of global Clinical & TA Strategy group. Additionally directly supports KOP based Senior Directors and assists direct reports based outside of KOP as required.
2 Manage Senior Directors’ calendar and schedule appointments; ensure materials for meetings are available. Assist in tracking priorities and deliverables. Attend QCSR LT meetings. Plan agendas and take meeting notes.
3 Manage Senior Director’s local and global travel arrangements and itineraries, compile documents for travel related meetings and provide timely expense reporting and processing. Ensures travel requests, particularly international travel from all of CSD, are processed and signed.
4 Plan and manage special projects and events as required such as Global QCSR meetings, project meetings, etc. including arranging facilities and caterers, invitations and travel (internal and external participants) and controlling the event budget. Support development of visual presentations as required.
5 Support the development of monthly reports including collection and report running of department metrics. Initiate purchase requisitions, payment requests and other department forms as required. Create and maintain database spreadsheet files as needed.
6 Prepare and submit expense reports for Senior Directors. Reconciles corporate credit card accounts. Assists in compiling department budgets and quarterly forecasting
7 Distribute organizational announcements in a timely manner.
8 Support the on-boarding of new KOP hires reporting to Senior Directors and collaborate with other department administrative assistants for on-boarding of all new KOP hires within Clinical R&D.
9 Manage implementation of legal contracts/agreements-specifically generated by Senior Directors; obtain signatures from both parties and create file for future use.
10 Interface on a global levels with other departments to represent QCSR n a highly professional manner utilizing a high level of confidentiality when needed. Organize and maintain confidential and time sensitive material and files.
