Overview
Administrative Assistant Jobs in Stanford, CA at Collabera
Title: Administrative Assistant
Company: Collabera
Location: Stanford, CA
Detailed Job Description:
Client:Â University
Job Title:Â Administrative Assistant 1
Location:Â Stanford, CA 94305 – Hybrid schedule
Duration:Â 03-04Â Months –Â (High potential of Extension/Conversion based on performance)
Pay :Â $30.00- $33.00/ hr
Shift :Â 7-4PM OR 8-5PM M-F
Description:
Process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Oversee and/or perform duties associated with office-wide scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Plan and schedule calendar(s) for OCRO senior staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Act on behalf of the supervisor to establish priorities and identify and resolve problems that are administrative in nature. Respond to inquiries and determine and take appropriate action as required. Perform office duties including, but not limited to, handling of incoming and outgoing mail, issuing memos and reports, managing access to digital and paper files, and monitoring and ordering office supplies.
Compose and draft documents and correspondence for presentations, handouts, conferences, seminars, and reports. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Coordinate and monitor routine maintenance services completion.
Financial systems experience/knowledge of, financial transactions experience (processing transactions related to POs, expense reimbursements, purchase card verification), and complex meeting scheduling.
