Overview
Administrative Assistant Jobs in Hayward, CA at Catholic Funeral & Cemetery Services
Full Job Description
Location: Sorensen Chapel, Hayward, CA
Hours: 8:30am – 5:00pm M-F with rotating Saturdays
This is a very fast paced environment with visibility to all that enter the Sorensen Chapel Office, which requires the ability to be exceptional in multi-tasking and organizational skills. Requires the ability to work independently and take initiative to get the job done, while working as a strong team member.
The Administrative Assistant is a multitasking position and is an important resource for making things happen and making things run smoothly. The Administrative Assistant will have a working knowledge of the funeral center operations, processes, and procedures.
Administrative Assistant will demonstrate by example, CFCS’ Core Values–Share the Journey, Serve with Care, and Make It Happen–in all their dealings with families, staff, and internal/external contacts.
The Administrative Assistant, reporting to the Location Manager, interacts with internal departments and location staff, individuals and families, and other external service providers.
Prerequisites: Proficient with MS Office (i.e., Word, Excel, PowerPoint, Outlook)
Education & Experience: High School diploma/GED, some college preferred, and/or2-4 years of experience in an office environment,performing administrative and clerical duties, receiving multiple inbound calls, and having direct contact with the public
Knowledge, Skills & Abilities
Knowledge of the Catholic faith, rituals, and traditions
Understanding the Order of Christian Funerals
Able to conduct oneself with a “Family First” approach
Knowledge of administrative, clerical procedures, and office systems
Familiar with principles and processes for serving customers
Responsible for processing work and burial permits within compliance, ensuring efficiency in a timely and concise manner
Able to multi-task
The ability to resolve issues independently
Ability to coordinate with many internal departments and external providers
Acts in a courteous, professional, and customer-focused manner
Excellent interpersonal, communication, and organizational skills
Strong time management skills and able to meet tight deadlines
Bi-lingual (Spanish) strongly preferred
Licenses & Certifications
Valid state issued driver’s license, good driving record, and proof of insurance is required
Background Check required
Physical Requirements
Ability to lift or move objects weighing between 25-30 lbs.
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Title: Administrative Assistant
Company: Catholic Funeral & Cemetery Services
Location: Hayward, CA
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