Overview
Administrative Assistant Jobs in Ontario, CA at Expedite Technology Solutions LLC
Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned.
Minimum Qualifications
High school diploma, GED, or state recognized equivalent.
Three (3) years of customer service work experience in an office environment.
Experience with budgeting and financial tracking.
Preferred Qualifications
Associate degree preferably in business administration or related field.
Experience working in higher education.
Experience with a purchasing tracking system.
Knowledge, Skills, and Abilities (KSAs)
Effective written and verbal communication skills, organizational skills, and decision-making abilities.
Excellent interpersonal skills and have a “Customer Focus” attitude and delivery.
Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans.
Ability to meet deadlines and tackle emergencies and difficult situations.
Ability to multi-task in fast paced environment.
Ability to maintain budget and billing records.
Skilled at designing or setting up manual and electronic files.
Skilled at operating standard office equipment.
Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Requisition Number
PT0703620S
Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting
Special Instructions to Applicants
Applicant Instructions
Offer of employment is contingent on satisfactory completion of the University’s verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check.
Mailed or emailed application materials will not be accepted.
Hours per week
40
Work Schedule
Monday through Friday 8am to 5pm
Advertising Copy
Full Time/Part Time
Full Time
Posted Date
05/23/2025
Close Date/Application Deadline
Open Until Filled
Yes
Review Begins
06/02/2025
Tentative Start Date
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Title: Administrative Assistant
Company: Expedite Technology Solutions LLC
Location: Ontario, CA
