Overview
Administrative Assistant Jobs in Los Angeles, CA at Kirkland and Ellis
Full Job Description
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.
Essential Job Functions
The Administrative Assistant will provide administrative support to various Managers and Directors in the Los Angeles office. Tasks include scheduling and coordination of support for standing meetings such as Los Angeles Operations Committee, Los Angeles Administrative Management team and others; daily management of the office calendar, coordination of travel arrangements, processing and tracking travel and expense reports, monitoring vendor activities and payments, acting as back up for Guest Services Representatives, filing, copying, processing correspondence, and other projects as assigned. This position will, on occasion, require coordination and teaming with parallel positions on a project-by-project basis.
The Administrative Assistant must possess a high level of personal discretion and interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy, as well as the ability to communicate with individuals at all levels of the organization. This detailed professional must also possess the ability to anticipate the needs of their assigned leads and respond accordingly while working in an environment with competing priorities and deadlines.
ESSENTIAL FUNCTIONS(This list is not exhaustive and may be supplemented and changed as necessary.)
Handling confidential matters
Planning and scheduling meetings including room reservations, invitations and accommodations, minute preparation and distribution, agenda development, and conference calls.
Coordinating and confirming travel arrangements
Processing and tracking expense reports (Chrome River)
Maintaining Outlook calendar including scheduling appointments and communicating any changes to entries
Preparing check requests
Handling standard clerical duties including but not limited to: answering incoming calls, copying, opening and routing mail, electronic and standard file management
OTHER FUNCTIONS(This list is not exhau…
Title: Administrative Assistant
Company: Kirkland and Ellis
Location: Los Angeles, CA
Category:
