Overview
Administrative coordinator science center Jobs in Chicago, IL at Field Museum
The Field Museum’s Keller Science Action Center (KSAC) translates museum science into results for conservation and quality of life. The Administrative Coordinator is a versatile staff member whose main focus is making the Center’s work better, smarter, and more strategic.
The Administrative Coordinator provides operational and administrative support for KSAC’s three programs, Andes-Amazon, Chicago Region, and Conservation Tools, and its working groups. This team member values diversity, equity, and inclusion and helps us put those values into practice. This position reports to the Center’s Operations Manager and collaborates with staff and interns across the Center at the discretion of that Manager.
Duties and Responsibilities:
Partner with the Operations Manager on the coordination for the Center through a slate of monthly and quarterly staff meetings, workshops, training, and retreats
Serve as primary point of contact for Center
Support effective administration and coordination of Center policies and protocols
Provide calendar, meeting, and administrative support to Program Directors
Coordinate meetings, agendas, and notes for working groups as needed
Support Science and Education Finance with budget and financial management tasks, including tracking payroll, invoices, and contract commitments
Reconcile purchasing card expenses for program directors and staff with significant purchasing requirements
Provide administrative support for internships, contractual agreements, and consultant engagement, particularly for the Conservation Tools and Chicago Region programs
Support logistics, scheduling, budget, and programming for priority events, such as the Parker/Gentry Award celebration and other events as assigned
Other projects, as assigned by Operations Manager
Facilitate onboarding process for new staff; support hiring and onboarding for interns
Maintain calendars for common resources such as intern seating, shared remote meeting accounts, and conference rooms
Work with Access Control to ensure staff volunteers have current badges, access
Track technology assets for the Action Center
Coordinate nominations, approvals, and status of Action Honorary Associates
Daily mail and package pick-up for Action Center
Maintain supplies and office equipment for Center Staff
Coordinate with the Science & Education office other center administrators as needed
Seek out new tools and techniques to improve work performance
Identify and act upon opportunities to serve the mission of the larger Museum
Qualifications:
Experience with MS Office and Google Enterprise applications
Experience in data management and resource maintenance
Strong interpersonal and communication skills, both written and oral
Ability to take initiative and guide projects to successful completion
Track record of managing several projects simultaneously
Solid work ethic, commitment to punctuality, and excellent attention to detail
Ability to work effectively in a cross-cultural context that includes colleagues of varied cultural, economic, and professional backgrounds
Commitment to the mission and values of Keller Science Action Center and the Field Museum
Proofreading experience and Spanish fluency are preferred
Education/Experience: Bachelor’s degree in any field or two years of professional experience in an administrative position
Important Note:In order to protect the health and safety of our employees, guests and their …
Title: Administrative coordinator science center
Company: Field Museum
Location: Chicago, IL
Category:
