Overview
Administrative Assistant Jobs in Wake Forest, NC at Southeastern Baptist Theological Seminary
www.atechtraining.com
Office Administrator / Receptionist
The Office Administrator will support the organization by collecting, arranging, and maintaining a variety of information and documentation for all departments within the company. This role will also serve as a primary interface to in-person and virtual visitors responding professionally to all inquiries, and provide sales coverage for phone and email queries for quotes and sales orders.
Responsibilities will include but are not limited to:
Support sales activities by recording equipment serial numbers, print serial number labels, and print packing slips for orders
Occasionally monitor the sales phone line and take incoming customer phone calls and prepare quotes or sales orders and transition them to the sales team
Periodically follow up with customers regarding outstanding invoices and send payment reminders, and coordinate compliance with payment terms on in-process orders
Prepare printed and electronic courseware and software for distribution
Support service activities by creating packing slips, USB flash drives, mailing labels, secure postage, and other items to customers
Support marketing efforts by helping create messaging content and curating ATech Training’s social media communications
Help develop effective promotional programs to increase sales opportunities within the current market segments as well as parallel markets
Assist with coordinating events, training, and travel supporting various tradeshows and other customer events
Weigh and print postage for outgoing USPS mail, print mailing labels, and prepare customs forms for international mail
Maintain master version of training courseware, operation manuals, and trainer specification files
Publish final and non-editable Adobe PDF files for distribution to the customers
Using Systran software prepare and publish Spanish translations of multiple documents and technical information
Proofread and assist with updates or maintenance to a variety of internal and external documentation
Maintain an appropriate level of inventory and supplies for office, restrooms, lunchroom, and other facility specific areas by comparing prices, placing orders, and organizing supplies
Coordinate monthly employee appreciation lunches and various other events
Other duties as assigned from time to time
Required Qualifications:
Experience using QuickBooks and/or ERP software to create purchase orders and record receipt of building/office supplies
Experience using Stamps.com and managing domestic and international shipments
Comfortable handling confidential information
Professional communications both written and verbal
Proficient using Microsoft Office Suite (Word, Excel, and Access)
Capable of publishing documents using Adobe or similar
Database and records management (customer and product information)
Preferred Qualifications:
Reads, Speaks, and writes some Spanish
Knowledge of Systran software or similar to perform Spanish translations
Previous experience working with a database (Microsoft Access)
Physical Requirements:
This position typically requires: climbing, balancing, stooping, kneeling, crouching, reaching, grasping, standing, walking, talking, hearing, seeing, and repetitive motions. Occasionally heavy work can constitute exerting up to 50 pounds of force to lift or move items.
Job Type: Full-time
Pay: $18.00 – $26.00 per hour
Benefits:
401(k) matching
Life insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No nights
No weekends
Work Location: In person
Title: Administrative Assistant
Company: Southeastern Baptist Theological Seminary
Location: Wake Forest, NC
