Overview
Administrative Assistant Jobs in Lexington, KY at Alliance Coal LLC
The Opportunity:
The Executive Assistant is responsible for managing communication, schedules, and other providing executive level administrative support to the Associate Chief Insurance Officer and Executive Partner, in the Cleveland office. This position must be local to Cleveland.
In This Role You Will Execute On:
Provide administrative support including, but not limited to, scheduling meetings, taking minutes/notes, monitoring and managing email, correspondence, expense reporting, and assisting with communications.
Prepare and organize in-person meetings and all corresponding details, such as materials preparations, catering, venue booking, and equipment.
Maintain calendars and appointment schedules prioritizing sensitive and/or critical matters. Ensure meeting/appointment preparation materials are readily available.
Manage travel logistics and activities, including accommodations, transportation, and meals.
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Organize team communications and plan in-person, virtual, internal and off-site events as assigned.
Assist in the coordination of administrative duties including billing, invoicing, and expense management to support client management as needed.
Collaborate with Marketing, IT, HR, and other departments or functions as needed.
Collaborate on the development of process improvements. Provide input and suggestions on innovative, cutting-edge ideas regarding procedures for the team. Maintain associated documentation as required.
Perform other duties and special projects as requested.
In This Role You Will Need:
Bachelor’s Degree plus 5+ years’ experience in a fast-paced, administrative support role or equivalent combination of education and experience.
Strong administrative skills, proficient with Microsoft Office Suite
Excellent verbal and written communication skills
High degree of professionalism, confidentiality, and discretion.
Hylant Environment:
Work is generally performed in a typical office environment with limited exposure to physical risk or physical effort required.
Hylant offers a flexible work environment and, with approval, may include remote work options. Any approved remote work arrangement includes periodic in person requirements for meetings, collaboration, interaction with coworkers, or other business-related functions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Why Hylant?
A multi-year recipient of Best Places to Work in Insurance, Hylant is a full-service insurance brokerage with over 20 offices in seven states. And since the founding of our family-owned business 90 years ago, we made a promise to strengthen and protect the businesses, employees and communities of our client family by embracing them as our own. We’re more than an insurance brokerage firm and you’re more than a client, employee or neighbor. You’re family. And that’s just the way we treat you.
Hylant is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, marital status, sex, age, color, religion, national origin, Veteran status, disability or any other characteristic protected by law. If you have a disability or special need that requires accommodation, please let us know. Hylant participates in E-Verify.
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Title: Administrative Assistant
Company: Alliance Coal LLC
Location: Lexington, KY
