Overview
Administrative Assistant Jobs in Haddon, NJ at J.S. Held LLC
Job Description:
We are seeking a detail-oriented, self-motivated professional to provide comprehensive business support across three key facets: bookkeeping, data organization, and administrative management. This role is ideal for an independent worker who thrives with minimal supervision and maintains exceptional focus while handling confidential business operations in a flexible part-time environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
The Administrative Assistant will play a vital role in enhancing productivity and supporting various administrative functions within the organization through double-checking accuracy of administrative processes, revising administrative workflows for improvement, and implementing efficient administrative systems. We value efficiency and effectiveness in all administrative tasks – seeking someone who maximizes productivity and delivers quality administrative results
Financial Management & Bookkeeping
Manage confidential financial data using QuickBooks
Process and track ACH transfers and revenue
Perform monthly bank reconciliations
Process contractor payments and timesheet management
Maintain secure financial records and documentation
Handle expense tracking and categorization
Data Organization & Document Management
Review and edit confidential business documents
Maintain secure digital and physical filing systems
Manage document scanning and digitization projects
Create and update internal procedures and systems
Ensure proper version control and data security
Organize and process large volumes of financial documents
Administrative Support
Manage confidential client database and CRM systems
Handle sensitive client communications and scheduling
Process mail and correspondence
Manage business calendar and appointments
Coordinate with vendors and contractors
Prepare business documents and reports
Required Qualifications
2+ years bookkeeping experience (preferred)
3+ years administrative experience (preferred)
Proven track record maintaining strict confidentiality
Proficiency in QuickBooks
Strong organizational and time management skills
Excellent written and verbal communication
Exceptional attention to detail
Reliable transportation to Littleton, CO location
Technical Skills
QuickBooks expertise
Ability and willingness to learn industry specific software
Microsoft Office Suite proficiency
CRM software experience
Digital filing and organization systems
Data security best practices
ACH payment processing experience
Desired Qualities
Highest level of discretion and confidentiality
Strong analytical and problem-solving abilities
Professional demeanor and communication style
Highly organized and efficient work approach
Reliable, punctual, and self-motivated
Ability to handle sensitive information with integrity
Benefits
Flexible afternoon scheduling
Competitive hourly compensation
Opportunity to work with diverse business operations
Professional development in financial management
Application Process
To Apply: Please submit your current resume with “fintech” in the subject line.
Job Types: Part-time, Contract
Pay: $20.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Flexible schedule
Schedule:
Day shift
Work Location: In person
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Title: Administrative Assistant
Company: J.S. Held LLC
Location: Haddon, NJ
