Overview
Administrative Assistant Jobs in Fort Collins, CO at Mawson Lumber and Hardware
Full Job Description
Mawson Lumber and Hardware is a locally owned and operated lumber yard and hardware store located in historic Old Town Fort Collins. We have been a Fort Collins company for nearly a century. Mawson has been fortunate to experience growth, and is looking to expand their back-office support team. We are seeking a full-time, in-office Administrative Assistant available to start as soon as possible. The ideal candidate will have a meticulous attention to detail, have A/R and A/P experience, familiarity with Colorado sales tax delivery tax rules and an enthusiasm for working as a vital member of a small team. Ability to solve problems through critical thinking, a high degree of integrity, and an ability to be both a team player and work independently are crucial for this role.
This candidate will train on our specialized industry accounting software as well as being support to our existing accounting team and sales staff with overflow administrative tasks as needed. These additional tasks could include filing assistance, managing office supplies, assist with training staff, bank deposits, assist with sales and inventory corrections and research, keeping our office clean and organized, assist answering phones, post office, etc.
If you are looking for stableweekday work hours, competitive pay, and a great team to work alongside, Mawson Lumber and Hardware is looking for you!
Compensation: $19.00-$23.00/hour (DOE)
Schedule: Monday – Friday (8:00a-5:00p with an hour lunch)
Benefits include:
· 6 Paid Holidays
· PTO (1st year 1 week, 2nd year 2 weeks, 3rd year 3 weeks Maximum)
· 6 days Paid sick leave
· 401K eligibility after one year of service
· Voluntary Life and AD&D Insurance
Duties include (but are not limited to):
· Reconciliation of previous day cash sales, preparing bank deposits
· Accounts Receivable: Setting up customer accounts and jobs, maintaining active customer jobs, checking accuracy of customer invoices daily, review dispatch and open order reports and process customer billing, implementing corrections and adjustments, collect and apply payments, depositing checks, maintaining customer files, corresponding with customers and assistance with account inquiries, assist with verifying information on building permits and exempt forms for multiple jurisdictions, filing, prepare and mail monthly statements, record and manage company warranties, assist with processing returns, and being our legal liaison.
· Accounts Payable: Record AP bills and process payments to meet vendor terms, verify vendor statements, filing and maintaining vendor files. Correspond with vendors regarding discrepancies or account inquiries. Assist with new vendor set up, preparing new vendor credit applications, collect W9’s, reconciling company credit card and monthly payment.
· Administrative assistance: Ordering supplies, managing our company phones, ordering business cards, general tidiness of office and breakroom, prepare and mailing company Christmas cards, assist back office team with special projects upon request and other administrative tasks as needed.
Cross train with our Sales Tax Representative to assist with some of her duties in her absence.
Minimum Qualifications (Required):
· Previous accounts receivable and accounts payable experience (2+ year preferred)
· Competency in Microsoft Office applications (Email, Word and Excel)
· Construction or Lumber and Hard…
Title: Administrative Assistant
Company: Mawson Lumber and Hardware
Location: Fort Collins, CO
Category:
