Overview
Administrative Assistant Jobs in Morris Plains, NJ at Datawize Technologies LLC
Role: Administrative Assistant
Company: J&G Machinery – a Division of Würth Baer Supply Company
Address: 2127 Boone Trail Rd, Sanford, NC 27330
Schedule: 7:30am to 5:00pm ET Monday through Thursday and 8:00am to 3:00pm ET on Friday
Compensation: You will have the opportunity to state your desired hourly pay range in the applicant questionnaire section when you fill out the electronic job application on Indeed or the Würth Baer Supply Company website.
Würth Baer Supply Company is one of the nation’s leading specialty wholesale distributors to the woodworking industry, offering an extensive inventory of decorative and functional hardware, tools, shop supplies, surfacing materials, board & panel products, and woodworking machinery. The company generates over $400M in annual revenue and operates 30+ distribution locations across the Upper Midwest, Midwest, Ohio Valley, East, and Northeastern United States. Würth Baer Supply Company is a wholly owned subsidiary of the Würth Group, a €20B+ privately held company headquartered in Künzelsau, Germany, with 400+ companies in over 80 countries.
J&G Machinery – a Division of Würth Baer Supply Company is searching for an Administrative Assistant for our location in Sanford, NC.
Position Overview
This role is ideal for someone with a few years of administrative or office support experience who enjoys staying organized, keeping operations flowing, and wearing many hats in a fast-paced environment. Prior exposure to accounting support, customer service, or logistics is helpful, but not required.
Primary Responsibilities
Answer phone and route calls
Open daily mail, stamp received and distribute
Greet visitors
Order office supplies and shop/kitchen supplies; maintain stock and organization
Make coffee, clean coffee pot daily, wipe down counters daily
Maintain receivables and payables files; create monthly binder for invoices by number
Purge/archive files as needed
Oversee Shred-it recycling process; open shredding to employees every Friday
Assist with accounting tasks including:
Matching checks with sales orders/invoices; copying and attaching
Mailing daily invoices and responding to requests for copies
PDF invoices from NetSuite and attach to customer accounts in ACT!
Mailing checks
Printing and mailing monthly statements
Processing credit card payments on sales orders/invoices
Entering cash receipts
Verifying vendor wire transfer instructions verbally
Compiling audit support documents upon request
Receive, audit, and approve technician paperwork and expenses; create related sales orders
Prepare and manage shipping documents and processes:
Prepare Bills of Lading (BOLs), track shipments, and send post-shipment letters
Resolve disputes with carriers and file/manage damage claims
Upload and manage UPS tracking info; provide tracking to callers as needed
Schedule DHL pickups to Mexico
Print BOLs and packing lists for intercompany shipments
Enter new customers in ACT! and NetSuite from internal forms and web orders
Handle outgoing mail for sales staff weekly
Print invoices and register machines for warranty with SCM, Cantek, and SawStop
Required Experience & Skills
2+ years of experience in an administrative, office support, or accounting assistant role
Strong organizational skills and attention to detail
Basic understanding of accounting processes and customer service
Comfort working with software tools such as NetSuite and ACT! (or willingness to learn)
Ability to prioritize tasks, communicate effectively, and manage time independently
Employee Benefits
Medical, Dental, Vision Insurance – Bundled Consumer-Driven Package
401(k) with company matching program
2 weeks of paid vacation which increases to 5 weeks with seniority
1 week of paid sick time
8 paid company holidays
Free life insurance
Tuition reimbursement
Employee discount
Referral incentives
A laid-back and friendly culture with significant room for advancement
Why Join Würth Baer Supply?
At Würth Baer Supply Company, we recognize that our success comes from our people. We are committed to providing our employees with a supportive, growth-oriented environment where they can thrive both personally and professionally.
At Würth Group, we celebrate diversity and are committed to fostering an inclusive environment where every employee is valued and empowered to succeed. We proudly uphold an equal opportunity employment policy and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
#LI-PF1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Title: Administrative Assistant
Company: Datawize Technologies LLC
Location: Morris Plains, NJ
