Overview
Administrative Assistant Jobs in Merritt Island, FL at HSG, LLC
Full Job Description
General Description
The Administrate Assistant performs duties to provide advanced secretarial and administrative support to the Director, Managers, and Supervisors. This position functions as the departmental Training Coordinator, Badging Official, Purchasing Requisitioner, and Technical Documentation Administrator.
How You Will Fulfill Your Mission
Serve as the Departmental Training Coordinator: ensure all personnel meet and stay compliant with the Training Need Assessment (TNA) requirements for their position. Schedule all required training and medical physicals, issue training certifications, distribute training and medical certification cards, and maintain electronic training folders for all personnel.
Serve as the Departmental Purchasing Requisitioner: enter MAXIMO Material Request (MR) and Costpoint Purchase Request (PR) for all required materials and equipment. Maintain and order office supplies as necessary in accordance with NASA and KSC reuse and green purchasing.
Serve as the Departmental Badging Official: monitor NASA smartcard expirations and submit renewal requests, issue vendor badges, submit visitor passes, and submit NAMS area access requests for all personnel.
Serve as the Departmental Technical Documentation (TechDoc) Administrator: monitor review due dates for internal documents, send notifications, review revised documents for spelling, grammar, and formatting, route for approval signature, and upload to TechDoc.
Attend meetings and take, transcribe, and distribute minutes as required.
Maintain electronic calendars for assigned personnel, arrange and schedule meetings and appointments, and secure and set up meeting equipment if needed.
Serve as the Record Management Liaison for Company internal records and assist in departmental internal administrative duties for tracking, files, records, training, certifications, and other general administrative matters.
Organize, maintain, and coordinate the computerized and manual files, records, schedules, inventories, libraries, and databases, for multiple departments. Back up and purge systems as required and annotate files.
Maintain training and travel forms for assigned personnel, process registration payments, and assist personnel with submitting expense reports as required.
The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.
Why We Value You
You are able to work independently and show a high level of initiative and attention to detail.
You have a consistent character and do not yield to pressure to compromise or cut corners.
You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across.
You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
You have faith in your own ideas and ability to be successful.
You hold yourself to the highest standard and work to inspire your team to produce quality work.
Specific Knowledge/Certification Requirements
Minimum Qualifications
Associate degree in business administration or related field; or 7 years of relevant experience in lieu …
Title: Administrative Assistant
Company: HSG, LLC
Location: Merritt Island, FL
Category:
