Overview
Administrative Assistant Jobs in Hardeeville, SC at FirstService Residential
Full Job Description
Turn on your Island Charm… Latitude Margaritaville Hilton Head s looking for a Full-Time Administrative Assistant to join our team!
Purpose:
The Latitude Administrative Assistant provides a variety of administrative and staff support services. Performs office work directly related to property management, customer service and the general business operations of the association; May assist with budget preparation, control of records and reports regarding operations, etc., and emergency service duties.
Key Responsibilities and Accountabilities:
Position Responsibilities:
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of management reports, committee reports, meeting notices as applicable
and submit for Manager’s review and approval.
Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Community Association Manager, Board of Directors, General Manager, and Director of Operations.
Maintains digital filing system and promotes a paperless working environment.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail.
Prepares move-in packages for new home sales, re-sales and leases. Ensures that new homeowner access control activations are processed timely.
Prepares any resident information packages that require Board approval, (i.e. Architectural
Modifications).
Maintains inventory of common area keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Assists with community communications.
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
Help create S.O.P.’s for the success of the operation.
Assists with the Community Association Manager with community operations and resident inquiries.
Collaborates with Community Association Manager to manage front desk support team workflow.
Association Structure and Financial Management:
Be a liaison for the Operations Department with the Lifestyle Department, F&B Department and Community Association Manager on planning and executing inter departmental S.O.P.’s
Understand brand commitment, financial goals and operate assets in owners’ best interest in accordance with the Board’s policies.
Technical competencies:
Education:
Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience:
Must possess strong administrative background
Three (3) to Five (5) plus years of related work experience.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.
Homeowner Association/Condominium Association experience preferred; ideally in a resort, lifestyle driven or active adult community.
Computer Literacy:
Intermediate proficiency in Microsoft Windows software.
Experience working with communication p…
Title: Administrative Assistant
Company: FirstService Residential
Location: Hardeeville, SC
Category:
