Overview
Administrative Assistant Jobs in Indiana, United States at Blackfield Associates
Title: Administrative Assistant
Company: Blackfield Associates
Location: Indiana, United States
Blackfield Associates are currently partnered with a global pharmaceutical manufacturer to support their search for a Admin Assistant to join their project based in Indiana on an initial 12-month contract.
Key Responsibiliti
- esCoordinate onboarding activities for new personnel, including liaising with staffing agencies, scheduling orientations, and arranging IT setup and system acces
- s.Manage access and logistics, including badging, security permissions, workspace allocation, and equipment provisionin
- g.Maintain project documentation such as organizational charts, directories, and onboarding record
- s.Schedule meetings, reserve conference rooms, and coordinate logistics including audiovisual setup, catering, and attendee suppor
- t.Support daily administrative operations including taking meeting minutes, coordinating travel, processing expenses, and managing office supplie
- s.Act as a primary point of contact for visitors, including hosting, coordinating site access, and conducting site tour
- s.Support site transitions and workspace readiness, including coordination of furniture, monitors, and other resource
- s.Organize and support on-site events, team activities, and distribution of required materials such as PP
E.
Experience Requi
- redSufficient experience in an administrative role, preferably within construction, engineering, or project environmen
- ts.Strong organizational and multitasking skills with the ability to manage competing prioriti
- es.Excellent written and verbal communication skil
- ls.Proficiency in Microsoft Office tools including Word, Excel, PowerPoint, and Outlo
- ok.High attention to detail with the ability to handle confidential information appropriate
- ly.Ability to work independently while effectively supporting a wider team environme
nt.
