Overview
Administrative Assistant Jobs in American Fork, UT at White Cap
Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.
Specific Responsibilities:
Documents & Databases
Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
Performs periodic auditing on training files and data base
Enters training documentation into computer database system
Website
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application’s content management program.
Accounting
Creates and maintains financial records.
Prepares forms.
Verifies appropriateness and accuracy of charges.
Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
Updates financial transaction spreadsheets and databases.
Coordination
Manages supervisor’s and/or dept calendar.
Manages registration and travel.
Organizes and coordinates events which may include creating timelines.
May prepare agendas and record minutes of meetings.
Verifies invoices and expense reports; and/or reconciles to budget.
Contacts
Screens and prioritizes incoming calls.
Responds to inquiries.
Primary contact person for department/unit
Supports and documents all visitors to department/unit
Troubleshoots security computer related issues
Provides customer support to department/unit
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
A high school diploma or equivalent required.
4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing (Microsoft Office Suite), spreadsheet, email, and database software programs is required.
Customer Service
Adaptability
Communication
Organization
Team player
Collegiality
Efficiency/Dependability
Preferred Qualifications: (Education and experience)
BA or BS in administration or related field.
Previous experience with data base management.
Background in higher education setting is strongly preferred
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Title: Administrative Assistant
Company: White Cap
Location: American Fork, UT
