Overview
Administrative Assistant Jobs in Bay City, TX at OQ Chemicals GmbH
Full Job Description
About OQ Chemicals:
OQ Chemicals is a global manufacturer of Oxo Intermediates and Oxo Performance Chemicals with around 1,400 employees worldwide. Our products are used in various applications such as paints and coatings, lubricants and functional fluids, and personal care products.
Location:
Bay City, US, 77414
Mobile work possible?: no
Entry Date: Permanent
Employment type: Full time
OQ Chemicals Company Overview | World leader in Oxo Chemicals
Oxo products are the core competency of OQ Chemicals. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. “We” refers to more than 1,400 OQ Chemicals employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives.
Job Purpose:
Provide support to Operations, Technical, and Environmental Health & Safety Departments and direct support to the Site Leadership team. Perform various clerical, administrative, and general office duties involving report writing, word processing, invoice coding and tracking, file and records management, budgetary tracking, and telephone and reception desk tasks. Perform analysis of statements invoices and prepare spreadsheets and reports as required.
The position will act in accordance with the Group’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, and HSE standards.
Main Tasks and Responsibilities:
Manage various Distribution Lists
Manage incoming and outgoing mails/packages
Plan and organize internal/external meetings on/off-site, including logistics, costs, meeting room bookings, and catering.
Support ISO document control for policies, permits, procedures, and forms.
Maintain the appointments calendar, scheduling meetings, and teleconferences, including accurate and updated Outlook entries, room booking, catering, logistics, and any necessary revisions.
Plan, coordinate, and complete extensive domestic and international trips with detailed itineraries with regional support teams.
Create Purchase Requisitions per Purchasing policy and review and approve invoices. Reconcile company credit card statement monthly.
Complete expense reports on time and in full, ensuring strict adherence to company policies for approval by the respective line managers.
Screen phone calls, inquiries/requests and handle when appropriate, including customers, media, sales, and other various business relationships.
Perform clerical duties such as ordering supplies and business cards for – Operations, Technical, Projects, EHS.
Update Shift Schedule/Shift Calendar for Operations.
Manage and maintain organization in office areas, including the drawing-room and technical library, copy room, mailroom, unit document retention
Track & publish required reading logs for the revised policies and permits and submit documents to Compliance Wire (electronically & hard copy binders)
Periodically review revision log to ensure policies/forms dates and revisions match TOC and form itself.
Scan regulatory documentation to help ma…
Title: Administrative Assistant
Company: OQ Chemicals GmbH
Location: Bay City, TX
Category:
