Overview
Administrative Assistant Jobs in Gary, IN at Schneider
Company Overview:
CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
Overview:
The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.
Responsibilities:
Provides daily administrative support including reception relief, preparation of routine correspondence, documents, presentations, and spreadsheets as well as filing, photocopying and faxing
Type and proofread documents, correspondence, and forms.
Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office.
Provide support with municipal and government funded project filings.
Ensure business licenses per state are up to date and regulated.
Ensure all bonds per bid and project are up to date.
Coordinate and set up meetings and conferences, arrange travel, and trade show support and work on special projects.
Maintain the schedule of one or more individuals.
Maintain office supplies and other materials required for departments or project activity.
Answer the telephone, take and relay messages, and address routine and non-critical issues or route them to the appropriate person.
Compiles, transcribes, and distributes minutes of meetings
Point person for travel – coordinates and arranges travel for others across the organization, in liaison with travel agency, and prepares expense reports for various teams.
Sets up and maintains manual and electronic filing systems.
Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
Assists with organizing and coordinating social functions and special events throughout the year
Performs additional assignments under supervisor’s direction.
Notary -current or obtained.
Qualifications:
Five plus (5+) years of relevant experience.
Minimum of three-five (3-5) years of Administrative Assistant experience in a corporate setting.
In-depth knowledge of business procedures, letters, and report formats.
Ability to read and comprehend instructions, to write correspondence and memos.
Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients.
Can handle sensitive information with the highest degree of integrity and confidentiality.
Strong sense of urgency and problem-solving skills.
Ability to work well with a team and support other admins as required.
Extremely organized and detail-oriented.
Ability to juggle multiple tasks with superb accuracy.
Knowledge of business procedures, letters, and report formats.
Proficient in Microsoft Office – PowerPoint, Excel, Word, and Outlook.
Skills and Behaviors:
Business presence and polish
Knowledge of CB&I products and markets
Proactively identifies and solves the complex problems
Strong analytical and problem-solving skills
Mentally agile and ability to multi-task and manage tight deadlines
Proven negotiating ability with high emotional intelligence and interpersonal skills
Demonstrated business partnering skills with the ability to influence the organization
Adaptability and agility to learn and contribute in varying and complex environments
A mature business and technical acumen coupled with a drive to achieve results
Exceptional communication and presentation skill, both written and verbal
Ability to work and build credibility across the business, up to and including senior management level
Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment
Title: Administrative Assistant
Company: Schneider
Location: Gary, IN
