Overview
Administrative Assistant Jobs in Southfield, MI at Volunteers of America Michigan
Full Job Description
Objective
Provide Administrative Support to the Vice President of Housing and Regional Community Administrator to ensure regulatory compliance and stability of the Communities we serve and efficient operations of the Housing Administrative office.
Essential Functions, Duties & Responsibilities
Provide administrative support to the Vice President, and the Regional Community Administrator as needed.
Manage the office of the Vice President of Housing including coordinate and manage the VP’s schedule/calendar
Assist Vice President of Housing and Regional Housing Administrator in communicating with site staff, regulatory agencies, ownership and the general public
Maintain calendars, contact databases and appointments
Executing general office duties that include but are not limited to taking resident phone calls and follow up to resolve resident issues or concerns
Prepare letters, memos, emails and reports in draft and final form
Proofread and edit materials to ensure high quality communications
Coordinate meetings, facilities and accommodations as required
Research and provide information materials for projects and special assignments
Maintain files, materials, information, reports and related communications
Establish and maintain a professional relationship with VOAMI community staff
Be aligned with the VOAMI organizational goals, financial objectives and regulatory compliance that is required in the Housing department.
Attend appropriate trainings in affordable housing and regulatory programs to become familiar with requirements
Provide administrative or data entry support with property budgets
Handle sensitive information appropriately while maintaining a high level of confidentiality
Ensure that sensitive documents are completed, approved and delivered on time
Coordinate and manage travel including airfare, hotel and transportation
Complete Reserve Escrow Requests and other financial requests when required
Assist with assuring compliance and readiness for management reviews and/or file audits at communities when needed
Assist with preparation for management reviews or tenant file reviews; assist in and ensure preparation for reviews
Monitor reserve requests and create a tickler file to assure timely action
Assist in preparation of reports for regulatory agent management and occupancy reviews, property inspections, and tenant file audits and follow up with timely responses to the regulatory agencies
Assure that all required handbooks, forms, signs, posters, policies and procedures are provided for all VOAMI communities
Project management services including implementation, planning & design, execution and monitoring for the office of the VP of Housing.
2. Additional Responsibilities
Maintain compliance with VOA Michigan policies and procedures
Ensure that all duties are carried out in a timely and orderly manner so that VOA Michigan functions in the most efficient manner possible
Other duties as assigned
Knowledge, Skills and Abilities
Bachelor’s Degree in business or related field or related experience or equivalent educational experience and / or credentials
Prefer a minimum of (3) years of experience in Administrative Support with affordable housing,Housing Tax Credit, tax exempt bond, HUD and HOME program experience a plus
Excellent Administrative, Clerical and Organizational Skills
Standard bookkeeping and accounting skills preferred…
Title: Administrative Assistant
Company: Volunteers of America Michigan
Location: Southfield, MI
Category:
