Overview
Administrative Assistant 3 Jobs in Shelton, WA at State of Washington Dept. of Corrections
Full Job Description
Description
ADMINISTRATIVE ASSISTANT 3 (AA3)
WASHINGTON CORRECTIONS CENTER (WCC)
Full time – Permanent
This position provides the administrative support to the Washington Corrections Center Captain’s Office by planning, organizing and directing the day to day operational support for the Correctional Captain.
The Washington Corrections Center is a Reception and Diagnostic Center. The facility is a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 offenders. There are about 500 offenders screened and assessed each month. WCC is also the major hub for transfer of offenders to and from facilities throughout the state.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
Duties
The Administrative Assistant 3 position provides confidential administrative assistance for the Correctional Captain, which includes prioritizing and coordinating complex work assignments and projects. The Administrative Assistant 3 job duties include but are not limited to:
Serve as a delegate between Captain and other staff, relay assignments, request status information, call attention to deadlines, and obtain progress reports.
Clarify operation memorandums, policies, procedures, processes, and materials to clarify or explain expectation and compliance standards to staff members.
When applicable, log and assign incident reports to appropriate department managers and supervisors for follow up fact finding investigations.
Create packets for Use of Restraint and Use of Force incidents for review by the chain of command. Assign, monitor, and track these packets and investigations.
Compiles and provides monthly security report from data, to include but not limited to searches, security inspections, post orders/operational manuals review and tool control.
Maintain necessary logs and track incoming documentation to include but not limited to, Incident Reports, correspondence, etc.
Track and consolidate data for risk assessment strategies. Provide research and data composition of reports or special projects.
Complete WASIS/NCIC background checks for staff, volunteers, and contractors to authorize access to the facility.
Complete Logon ID Coordinator duties for custody staff.
Manage the Captain’s calendar.
Type a variety of written and dictated material to include letters, reports, and memorandums.
Respond to Public Disclosure requests.
Attend staff meetings, record, and transcribe meeting minutes.
Respond to Captain’s kiosk messages.
If necessary, provide additional clerical support for the Washington Corrections Center Executive Management Team.
Other duties as assigned.
Qualifications
Required:
High School Diploma or G.E.D.
AND
Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal relevant education may be substituted year for year for experience.
Ability to organize and maintain archives.
Demonstrat…
Title: Administrative Assistant 3
Company: State of Washington Dept. of Corrections
Location: Shelton, WA
Category:
