Overview
Administrative Assistant 3 – Area Business Manager Jobs in Missoula, MT at State of Montana
RESPONSIBILITIES
Provides specialized administrative support and coordination activities for the advisory bodies staffed by RPU attorneys, including the Appellate, Civil and Small Claims, and Civil Jury Instructions Advisory Committees, their subcommittees, and other bodies staffed or assisted by RPU, including the Rules Committee.
Schedules meetings; prepares meeting notices and agendas in compliance with open meetings rule (rule 10.75).
Transmits meeting materials and other information to advisory body members.
Attends meetings and hosts remote or hybrid meetings.
Assists in the development, maintenance, and updating of the California Rules of Court, the Judicial Council of California Civil Jury Instructions (CACI), and Judicial Council forms.
Assists attorneys on rules work, including preparation of materials (draft rules, memoranda, invitations to comment, reports, comment charts, meeting binders, etc.) for advisory bodies, their subcommittees, and the Judicial Council; assures conformance with Judicial Council templates and style.
Supports attorneys in RPU and other units who provide legal advice to the Judicial Council, advisory bodies, and the trial and appellate courts on a broad spectrum of court and judicial branch issues.
Provides assistance in preparing, storing, searching for, retrieving, and distributing Judicial Council rules, forms, and reports.
Provides general administrative support to RPU attorneys and others in LSO.
Processes travel clams.
Prepares budget and other financial information as requested.
Collects and distributes other information.
Assists attorneys to track, analyze, and report on work product to help ensure that LSO office work product is provided in a timely and efficient manner.
Performs other general and specialized administrative duties as assigned, including assisting attorneys and other staff on projects and programs.
Other Duties and Responsibilities
Attends unit and office staff meetings as scheduled.
Attends training and educational session as needed.
Working Conditions
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco office at least two
days per week, based on their office leader’s direction, and reside in the area surrounding this location.
Minimum Requirements
This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
ADMINISTRATIVE COORDINATOR
Additional Documents
Job Application Package Checklist
Position Details
Job Code #:
JC-479138
Position #(s):
156-100-3010-XXX
Working Title:
Administrative Coordinator JO#6423
Classification:
ADMINISTRATIVE COORDINATOR
$5,760.00 – $8,063.00
# of Positions:
1
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
OVERVIEW
The Legal Services office of the Judicial Council of California provides quality, timely, and ethical legal advice and services to the Supreme Court, Courts of Appeal, trial courts, Judicial Council, and the council’s advisory bodies and staff.
The principal duties that the Administrative Coordinator will perform include: (1) providing specialized administrative support and coordination activities for the advisory bodies staffed by the Rules and Projects Unit (RPU), including the Appellate, Civil and Small Claims, and Civil Jury Instructions Advisory Committees and their subcommittees, and backup support and coordination for the Rules Committee, an internal committee of the council also staffed by RPU. The needed support includes: planning, coordinating, and scheduling meetings; handling meeting logistics for committee members and RPU staff; attending meetings; hosting remote and hybrid meetings; initiating and executing all tasks necessary for committee compliance with open meetings rule; preparation and posting of notices, agendas, and committee meeting materials; preparation of draft meeting minutes; monitoring committee budget and expenditures, etc.; (2) assisting in the development, maintenance, and updating of the California Rules of Court, the Judicial Council of California Civil Jury Instructions (CACI), and Judicial Council forms; (3) supporting the attorneys in RPU and other units to provide legal advice to the Judicial Council, advisory bodies, and the trial and appellate courts on a broad spectrum of court and judicial branch issues; (4) providing specialized administrative support to the RPU attorneys and others in the Legal Services office (LSO), as needed (for example, processing travel claims, scheduling meetings, preparing budgets, etc.); and (5) providing assistance in tracking, analyzing, and reporting on LSO work product to help ensure that LSO work product is provided in an efficient and timely manner.
The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/2/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Primary Cert Contact
Attn: Please APPLY ONLINE in the Benefits section below
455 Golden Gate Avenue
San Francisco, CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Three (3) years of administrative support experience including some experience in area(s) of
assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper
management, etc.).
OR
Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support
experience including some experience in area(s) of assignment (such as accounting, writing/editing,
database/spreadsheets, direct support to upper management, etc.). Additional directly related
experience and/or education may be substituted on a year-for-year basis.
OR
One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the
Judicial Council of California or one year of experience performing the duties of a class comparable
in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal
Services Specialist in a California Superior Court or California state-level government entity.
Desirable Qualifications:
Familiarity with Microsoft Office Suite, Adobe products, and videoconferencing technologies, including Zoom and Microsoft Teams.
A high level of knowledge and skill with computers, databases, and other technologies used for business purposes.
Experience communicating directly with judges and court staff.
Knowledge of, and experience with, Adobe Experience Manager or comparable software for creating functional and accessible forms
Ability to communicate effectively orally and in writing.
Ability to work well with judicial officers, court executives, and other professionals.
Ability to maintain confidentiality and exercise tact and diplomacy.
Experience editing documents including, but not limited to, reports, correspondence, and presentations; attention to detail, and ability to identify grammatical and typographical errors and make corrections in documents.
Familiarity and experience with providing administrative support for meetings, including scheduling, budgeting, preparing notices and minutes, and handling expense claims.
Benefits
To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Friday, May 30. This position requires the submission of our official application, a resume and a response to the supplemental question.
To complete an online application, go to job opening #6423 at https:// courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS
$5,760 – $8,063 per month
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Guillermo Gonzalez
(415) 865-4346
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Supplemental Questionnaire
The Judicial Council of California Is an Equal Opportunity Employer.
Supplemental Question
To better assess the qualifications of each applicant, please provide a response to the following question. Your answer should not exceed a total of two pages or 1,000 words.
1. Why are you interested in this position and what skills would you bring to it?
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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Title: Administrative Assistant 3 – Area Business Manager
Company: State of Montana
Location: Missoula, MT
