Overview
Administrative Assistant Jobs in Chicago, IL at Fresh Supply Inc
Position Details
Position Information
Requisition Number
S4353P
Home Org Name
Materials Management
Division Name
VP, Facilities Management
Position Title
Administrative Support Assistant II – Admin
Job Class Code
DA05B
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The office of the VP, Facilities Management is seeking an Administrative Support Assistant to join the Material Management team. Duties include a variety of office support duties within an administrative department.
Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn
Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
Sweet Home Alabama: The Auburn/Opelika area exudes small-town charm and warmth. With cozy traditions, excellent schools, and vibrant downtowns, it’s a place where you’ll feel at home. Plus, we’re centrally located in the Southeast with easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
Essential Functions
Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information.
Prepares documents, reports, newsletters and manuscripts, and may compose correspondence.
Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc.
Maintains inventory and orders office supplies, materials and equipment.
Processes and prepares forms such as work orders, purchase orders and personnel documents.
Creates and maintains records, files, documents, and images in the data system.
Calculates, posts, and verifies standard financial statements, reports and vouchers.
May perform other office support duties such as payroll processing, document processing, and assisting with financial services.
Why Work at Auburn?
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
Minimum Qualifications
Education:
High School Diploma or equivalent
Experience:
2 years experience in clerical support services
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Standard knowledge of office functions. |
Working knowledge of Auburn University administrative systems appropriate to the position.
Minimum Technology Skills
Minimum License and Certifications
None Required
Desired Qualifications
Desired Qualifications
Customer Service oriented
Call center experience
Automated Work order experience
Maintenance & Construction Terminology understanding
Analyzing complex problems and dispatching resource to remedy problems
Ability to Calmly handle stressful situations
Ability to Answer multiple line phones
Multi-tasking
Posting Detail Information
Salary Range
$31,200 – $39,090
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
7:00 AM – 4:00 PM
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
03/26/2025
Closing Date
04/09/2025
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.
If required, be sure to attach cover letter and resume.
Please include a copy of any required or relevant certifications/licenses in the “Other Documents” section.
Please answer all supplemental questions completely and accurately.
Reference providers should be individuals who can attest to your qualifications for a position. Examples include supervisors, coworkers, and professors. Personal References will not be accepted.
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Title: Administrative Assistant
Company: Fresh Supply Inc
Location: Chicago, IL
