Overview
Administrative Assistant Jobs in Bogotá, Capital District, Colombia at Polaris Advisors
Title: Administrative Assistant
Company: Polaris Advisors
Location: Bogotá, Capital District, Colombia
About Us🌟
Polaris Advisors bridges technology and care. With offices in the US and Colombia, we partner with hospitals and health systems to cut through the complexity of healthcare IT – freeing clinicians to focus on what matters most: patients. From EHR implementation to ongoing IT and operational support, we help organizations transform how they work, without burning out the people who make it all possible.
About the Role🎯
We are seeking a proactive and organized Administrative Assistant to join our Colombia office. This role will provide essential support to ensure smooth daily operations, including office coordination, vendor management, and administrative tasks.
What you’ll do🔧
- Support daily office operations and ensure the office is organized and functional.
- Manage office supplies inventory and place orders when needed.
- Coordinate meetings, schedules, and room reservations.
- Assist with reception duties such as welcoming visitors and handling deliveries.
- Support administrative tasks such as document filing, scanning, and record keeping.
- Coordinate with vendors and service providers (cleaning, maintenance, utilities, etc.).
- Assist with travel arrangements for visitors.
- Handle general inquiries and internal communications related to office operations.
What we’re looking for🕵️
Experience
- Experience in an administrative or office support role.
Required Skills
- Proficiency in Microsoft Office tools (Outlook, Excel, Word).
Desired Skills
- Experience supporting HR or office management processes.
Soft Skills
- Good communication skills (English require) and customer-service mindset.
- Teamwork and collaboration.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
📦About the Offer
- Openings: 1+
- Hiring: Full-Time, permanent position
- Location: Colombia
- Modality: On‑site (Bogotá)
- Work Schedule: Monday – Friday, 10:00 AM – 7:00 PM (US Holidays)
- Salary: $3,500,000
- A dynamic team environment
- An open mind for new ideas
Join us!
We look forward to receiving your application! Please note that only English CVs will be part of the selection process.
Equal Opportunity Statement
Polaris Advisors is an equal opportunity employer. We are committed to fostering an environment that supports, inspires, and respects all individuals. We recruit through merit-based processes, regardless of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.
