Overview
Administrative Assistant Jobs in Williamsville, NY at NBT Bank
Description:
DGA Security is seeking an experienced, detail-oriented Receptionist/Administrative Assistant to join our team and provide essential support to our daily operations.
About the Role:
The Receptionist/Administrative Assistant will play a key role in ensuring the efficient functioning of the office by performing various administrative tasks. The successful candidate will be responsible for assisting with office management, coordinating schedules, handling communication, and maintaining office records. This role requires someone who is organized, proactive, and capable of managing multiple tasks effectively.
Key Responsibilities:
Answer and direct phone calls, take messages, and manage correspondence.
Maintain and organize office files, documents, and records.
Schedule and coordinate appointments, meetings, and events for management and team members.
Handle office supplies, inventory, and equipment.
Operate standard office equipment to include: multi-line telephone system, postage machine/scale, fax machine, computer/printer and photocopy machine.
Prepare and process documents, reports, and presentations.
Assist with data entry and maintain accurate records.
Manage incoming and outgoing mail and deliveries.
Assist in maintaining office operations and working with external vendors as needed.
Provide administrative support to the executive team as required.
Assist with special projects and other duties as assigned.
Requirements:
Qualifications & Skills:
Proven experience as an administrative assistant or in a similar role.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong time management skills and ability to work independently.
Positive attitude and strong work ethic.
High school diploma or equivalent; Associate’s degree or higher preferred.
About Our Company
DGA Security is a high-growth security technology company. Many of the world’s iconic brands trust DGA’s suite of security and monitoring services to protect their businesses, real estate and retail presences across North America. With over fifty years of market dominance, we are a rock-solid company that is lucky enough to leverage today’s evolving technologies to enjoy continued aggressive growth.
From the moment you walk into our beautiful offices, you get the right entrepreneurial vibe with all the excitement and benefits you would expect. However, DGA is serious about fostering a healthy work/life balance and time spent with the team will confirm that. Most importantly you will have the chance to surround yourself with some of the best and brightest people around.
DGA is an Equal Opportunity Employer. Here, we believe that embracing innovation is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated and everyone’s voice is heard. Your unique perspectives and experiences are what drive us forward.
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Title: Administrative Assistant
Company: NBT Bank
Location: Williamsville, NY
