Overview
Administrative Assistant Jobs in Eau Claire, WI at SSMI LLC
Come and join the Bearkat community!
Named after Texas’ legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition
202500099S
Title
Administrative Coordinator I
FLSA status
Non-Exempt
Hiring Salary
This position is a pay grade 8. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category
Technical/Para-Professional
Department
Registrar
Division
Division of Enrollment Success
Open Date
04/09/2025
Open Until Filled
Yes
Educational and Experience Requirement
Bachelor’s degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs administrative support duties for the Registrar’s Office.
Primary Responsibilities
Performs administrative support duties including, but not limited to, processing purchase orders, handling supply purchases, and taking meeting minutes. Prepares, reviews, revises, and distributes Registrar Office documents and correspondence at the request of the Registrar (e.g., presentation creation, editing communications). Monitors departmental budgets, accounts, and expenditures. Assists with budget tracking and project timelines. Prepares financial and statistical reports. Handles P-Card purchases and monitors expenses for accuracy and compliance. Processes payments as needed (IDOs, purchase invoices, annual membership fees, etc.). Collects, reconciles, and maintains complex data related to budget and Registrar Office functions. Plans, supports, coordinates, and implements departmental processes and events (e.g., assisting with commencement ceremony planning). Monitors project timelines for the Registrar’s Office events and processes, identifying potential issues and implementing solutions with necessary approvals to ensure timely completion. Reviews, revises, and interprets policies and procedures within the Registrar’s Office and the institution as needed. Assists with website changes for the Registrar’s Office. Orders and maintains office supply inventory, ensuring availability for team members. Serves as a liaison for the Registrar, maintaining contacts with other university constituents to ensure seamless operations and student support. Recommends internal policies and procedures, clerical functions, and workflow improvements to ensure effective and efficient operations. Proactively identifies areas for improvement within the scope of this position and independently implements effective solutions. Escalates issues or concerns, as needed, to the Registrar for support and guidance. Ensures the Registrar and Registrar’s Office team members are well-informed through strong, clear, consistent communication of project progress, timelines, budget needs, and other relevant office matters. Performs additional duties as assigned to support the mission and objectives of the Registrar’s Office and the university community.
Other Specifications
Strong team player with a commitment to customer service. Ability to communicate and work with administration, faculty, staff, and students. Excellent written and verbal communication. Demonstrates personal initiative and abilities to deal with a rapidly changing environment. Requires a general knowledge of standard office functions. Demonstrated ability to work independently with minimal supervision to complete assigned responsibilities. Requires good knowledge of procedures and practices. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time Part Time
Full Time
Position Number
Quicklink
https://shsu.peopleadmin.com/postings/43119
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report
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Title: Administrative Assistant
Company: SSMI LLC
Location: Eau Claire, WI
