Overview
Administrative Assistant Jobs in Phoenix, AZ at Swoon
Title: Administrative Assistant
Company: Swoon
Location: Phoenix, AZ
We’re looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills.
Key Responsibilities:
Assist with expense reports, travel, and general admin support
Set up new clients/projects in PeopleSoft
Upload contracts into Agiloft
Manage tax return workflow in UserVerse and e-file via GoSystems
Handle document signatures with DocuSign
Draft and edit internal and client-facing documents
Support local marketing events and company-wide meetings
Provide front desk coverage and maintain office spaces
Perform general word processing and proofing tasks
Qualifications:
High School Diploma or GED (Required); Bachelor’s Degree (Preferred)
3+ years of administrative experience (Required)
Professional services experience (Preferred)
Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
Experience with PeopleSoft (Preferred)
Key Skills:
Strong attention to detail and organizational skills
Excellent written and verbal communication
Ability to multitask and meet deadlines
Discretion handling confidential information
Team player with a proactive attitude
Apply today to join a professional and collaborative team where your skills make a real impact!
