Overview
Administrative Assistant Jobs in Merced, CA at Boys and Girls Clubs of Merced County
Job Summary
We are seeking a highly organized, efficient, proactive, and detail-oriented HR Administrative Assistant to support our team and client-base in daily operations. The ideal candidate will be responsible for managing various human resources and administrative related tasks.
The HR Administrative Assistant will help tackle a wide range of tasks remotely and on a flexible schedule with responsibilities spanning across both HR and general business specific tasks.
Who You Are / Key Requirements
Creative & Tech-Savvy: You are able to develop unique solutions to complex problems, easily master new software tools, and are always exploring ways to automate processes and leverage AI tools to streamline tasks.
Efficient & Adaptable: You work smarter not harder and constant change excites you rather than intimidates you because you can quickly adapt to changing priorities. You’re not afraid to think outside the box and can effortlessly switch gears to tackle diverse projects.
Communication Pro: All of your communications, whether via text, Slack, email, or otherwise are professionally written, concise, grammatically correct, formatted appropriately, and use punctuation.
Strong HR & Business Acumen: Human resources and business jargon is not foreign to you as you have some background working in roles that support or overlap with HR and business operations.
Proactive & Resourceful: You are able to create a strong foundation or working document for assignments with limited information, love finding solutions, and can quickly learn new tools and platforms.
Detail-Oriented: You pride yourself on accuracy, thoroughness, and consistency in all your work. You have a keen eye for formatting, grammar, and professional presentation, ensuring that all documents, spreadsheets, and presentations are polished and easy to understand.
Responsibilities May Include
Managing various HR generalist tasks related to compliance, employee relations, recruiting and hiring, onboarding, handbooks and policies, performance management, and more
Supporting onboarding and offboarding tasks for both US and international employees and contractors
Sourcing and tracking candidates on LinkedIn and other platforms
Creating and updating Standard Operating Procedures (SOPs), including documenting common issues and creating user guides and training materials for them
Managing basic payroll operations and processing, while ensuring compliance and using discretion at all times
Providing technical support and troubleshooting to users as needed for time tracking, payroll processing, and other issues that may come up
Performing data entry and management (spreadsheets, CRMs, etc.)
Conducting and compiling research on topics like employment law into concise documents
Designing infographics and social media ads in Google Workspace or Canva
Creating polished documents, presentations, and reports
Sourcing and communicating with local vendors
Exploring and implementing AI tools to automate tasks
Assisting with scheduling appointments and managing calendars for team members
Ideal Skills & Experience
Experience as a Virtual Assistant role, such as Administrative Assistant, HR Coordinator, Recruiter, Technical Support or other similar role
Basic / general knowledge of HR practices, labor laws, compliance, compensation and benefits, and other HR related matters
Proficiency with Google Workspace (Docs, Sheets, Slides, etc.)
Skilled in using Canva to quickly create beautiful and engaging content
Experience with LinkedIn Recruiter or other sourcing platforms as well as ATS and HRIS
Strong writing, editing, proofreading, document formatting, and communication skills for creating concise bulleted summaries of information
Regular user of the latest AI tools like Gemini, ChatGPT, Perplexity or similar services
A willingness to learn and adapt to new technologies and processes as well as thrive in a dynamic changing work environment
Extra Bonus Points For
Experience creating and managing Human Resources materials and programs as well as with talent acquisition and onboarding
Knowledge of Zoho applications, like Recruit, CRM, Campaigns, etc.
Familiarity with project management tools (Asana, Trello, ClickUp, etc.)
What We Offer
Flexible hours and remote work
A variety of interesting and challenging tasks
The opportunity to grow your skills, learn, and make an impact
A supportive and collaborative work environment
Job Types: Part-time, Contract, Temp-to-hire
Pay: $18.00 – $40.00 per hour
Expected hours: 5 – 10 per week
Schedule:
Day shift
Monday to Friday
No weekends
Application Question(s):
What time zone are you in?
What is your ideal employment type (W-2 Employee or 1099 Contractor)?
How many hours would you like / need to work per week?
What is your ideal working schedule (days / times)?
What is your desired hourly pay rate?
Why are you interested in this job?
Education:
Associate (Preferred)
Experience:
Human Resources: 1 year (Preferred)
Administrative Support: 1 year (Preferred)
Business Operations Support: 1 year (Preferred)
Work Location: Remote
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Title: Administrative Assistant
Company: Boys and Girls Clubs of Merced County
Location: Merced, CA
