Overview
Administrative Assistant Jobs in Rohnert Park, CA at Federated Indians of Graton Rancheria
Full Job Description
Application Closing Date:Friday, May 17, 2024 @ 5 p.m. PST
Mission Statement
The Federated Indians of Graton Rancheria exists to exercise its inherent sovereign powers, customs, and traditions; to perpetuate its unique native heritage; to preserve and protect the rights and privileges of our Tribe; to establish justice in the conduct of tribal affairs; to work for the social and economic betterment of all the Tribal Citizens; and to foster the value of education.
Purpose of Position
The Administrative Assistant is responsible for providing administrative support to the TANF department. This position will be responsible for performing clerical functions to assist the department in delivering high quality services. This position will assist the Social Services Director and staff with projects and will provide oversight to maintain office efficiency.
Essential Duties, Functions & Responsibilities
Provides complex and confidential administrative assistance to department staff.
Schedules and arranges meetings, trainings, including set-up, notification, and agenda creation, etc.
Maintains calendars for delivery of program services, mailings list for clients, community partners, and vendors.
Prepares, organizes, orders, and distributes program materials for events such as summer camps and Head Back in Style.
Prepares correspondence such as reports, minutes, agendas, memos, forms, and directories.
Processes and tracks department supplies, and processes invoices using appropriate software.
Answers and directs department calls efficiently.
Establishes and maintains filing systems for department information and files.
Performs other duties as assigned.
Supervisory Responsibilities
Not Applicable
Minimum Mandatory Qualifications
Experience
Two (2) years of administrative or office support experience required, three years preferred.
Education
High School Diploma or equivalent (GED) required.
Skills, Abilities, and Other Qualifications
Ability to work independently within established policies, procedures, and schedules.
Ability to work efficiently and effectively when in high-pressure situations and under deadlines.
Ability to maintain strict confidentiality and exercise discretion, particularly regarding sensitive or confidential personnel or organizational matters.
Ability to exercise sound judgment and possess problem-solving skills involving concrete variables in standardized situations and the ability to make varied decisions, and, in many cases, there is no precedent to draw upon.
Ability to establish and maintain strong interpersonal relationships with employees at all organizational levels.
Ability to adhere to the highest level of professional ethical standards.
Ability to understand and apply applicable Federal and Tribal laws, regulations, policies, procedures, and program standards.
Ability to interact in an honest, trustworthy, and respectful manner with FIGR Tribal Citizens, Tribal Council and other officials, employees, visitors, and vendors.
Demonstrate excellent verbal and written communication skills.
Demonstrate excellent customer service skills.
Demonstrate accuracy and thoroughness, with the ability to monitor work to ensure quality.
Demonstrate a record of sati…
Title: Administrative Assistant
Company: Federated Indians of Graton Rancheria
Location: Rohnert Park, CA
Category:
