Overview
Administrative Assistant Jobs in Torrance, CA at Eravant
Summary
In the role of Office Administrative Assistant, you will be essential in supporting daily operations and ensuring efficient administrative process within the organization. You will utilize your core skills in clerical tasks, customer service, and organizational abilities to manage office duties effectively. Relevant skills in Microsoft Office and data entry will aid in maintaining accurate records and facilitating communication.
Duties and responsibilities
Opening and closing the Building Management Office, ensuring punctuality and consistent attendance.
Greet and assist visitors, including customers, tenants, delivery personnel, contractors, and the general public, ensuring a professional and welcoming environment.
Direct visitors to the appropriate personnel and respond to inquiries in a timely and efficient manner.
Manage incoming calls by answering, screening, and transferring calls, as well as taking accurate messages when necessary.
Sort, and distribute mail and packages.
Prepare, type, and distribute memos and official documents.
Coordinate and schedule meetings
Maintain cleanliness and organization in the reception area, conference rooms, and other common spaces.
Assist with administrative tasks, including mailing rent invoices and generating purchase orders.
Provide support to the Property Management Team with overflow tasks as required.
Foster a positive and collaborative work atmosphere by communicating effectively and maintaining professional relationships with customers, clients, co-workers, and management.
Manage office supplies inventory.
Handle filing and organization of office documents, both physical and digital, ensuring they are accessible and up to date.
Coordinate with vendors, contractors, and service providers to schedule necessary maintenance or repairs.
Assist with tenant relations, including managing complaints, requests, and follow-up actions.
Perform data entry and maintain accuracy in company records and databases.
Perform other duties as assigned.
Qualifications
Proficient in Microsoft Office
Strong computer literacy and typing skills
Experience in administrative and clerical roles
Excellent customer service and phone etiquette
Ability to manage calendars and organize office tasks
Bilingual candidates preferred
Strong organizational and time management skills
Job Type: Full-time
Pay: From $21.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
People with a criminal record are encouraged to apply
Work Location: In person
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Title: Administrative Assistant
Company: Eravant
Location: Torrance, CA
