Overview
Administrative Assistant Jobs in Springfield, IL at Veenstra & Kimm Inc
WHO ARE WE?
GXC Inc. is a Certified Service-Disabled Veteran Owned and Minority Owned Business Enterprise who specializes in protection of critical assets through the implementation of cutting-edge technology, innovative processes, and adaptation of current protection-based industry standards. Our team is comprised of military veterans and former DHS Executives who understand the evolving requirements of protection and risk mitigation. GXC offers the full spectrum of professional security services, focusing on Armed and Unarmed Protective Security Officer Services, Screening Services, Patrol and Response, Metal Detector and X-Ray Screening Technology, Training, Customer Service, and Personal Protection.
OUR MISSION
To provide the utmost in transparency to our customers while establishing, embracing, and executing standards of excellence which set us apart from our competition.
OUR VISION
To remain an organization who has embraced diversity and does not look to convenient paths of execution, but rather espouses the determination and will to overcome any administrative, technical, or financial obstruction while remaining a trusted industry leader, without undue hesitation.
WHO ARE YOU?
Passionate and motivated. Driven, Resourceful, Innovative, Forward-thinking and Committed. At GXC Inc., our people embrace these qualities, so if this sounds like you then please read on!
Position Description
GXC is seeking a highly organized and dependable Administrative Assistant to support our financial office operations. Reporting to the Financial Director, the Administrative Assistant for Finance is integral in ensuring smooth day-to-day functions including document management, report compilation, scheduling, and general administrative duties. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, small business environment. This is a hybrid role, requiring some travel to our Bethpage office.
Essential Functions
Maintain accurate filing systems for easy retrieval and regulatory compliance.
Schedule and/or coordinate meetings, manage calendars.
Communicate with vendors, clients, and internal team members to arrange logistics
Manage state and local licenses for GXC Inc.’s operations ensuring compliance.
Research required licenses requirements operates or conducts business
Initiate new registrations depending on business needs
Work closely with the third-party compliance company to stay informed of regulatory changes at both the state and national levels.
Share relevant business data, operational changes, or new locations with the third-party company to ensure proper updates to licensing
Ensure the third-party company receives all necessary documents, information, and filings on time
Order, Track and distribute office supplies and ensure necessary inventory is maintained
Track and report on inefficiencies in financial workflows.
Suggest improvements or provide feedback on financial processes for greater efficiency.
Qualifications
Associates degree or proven experience in a similar role.
Proficiency in computer software and Microsoft Office Suite (Excel, Word, Outlook).
Strong attention to detail.
Excellent written and verbal communication skills.
Ability to handle sensitive information with confidentiality and integrity.
Ability to manage multiple priorities and meet deadlines.
Neat and professional appearance.
Physical and Mental Functions
Fine motor dexterity, ability to always work from an electronic device.
Ability to handle multiple administrative tasks in a fast-paced environment.
Strong attention to detail, organizational skills, and critical thinking to address challenges as they arise.
Ability to learn new tasks and remember processes.
Maintain focus and independence in a remote working environment.
Comfortable working independently and managing deadlines with limited supervision.
Job Type: Full-time
Non-Exempt: $22.50 Per Hour
Benefits:
Health Insurance
Dental Insurance
Vision Insurance
Ancillary Insurance Plans
401(k)
Generous Leave Policy
Employee Discount Programs
Work Location: Hybrid
GXC Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.
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Title: Administrative Assistant
Company: Veenstra & Kimm Inc
Location: Springfield, IL
