Overview
Administrative Assistant Jobs in Medley, FL at MasTec Inc
Job Details
Working Title: MAD Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Minnesota Management & Budget
Job ID: 86390
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 05/21/2025
Closing Date: 06/02/2025
Hiring Agency/Seniority Unit: Minnesota Management & Budget
Division/Unit: Enterprise Communications and Planning / Management Analysis & Development
Work Shift/Work Hours: Day Shift
Days of Work: Monday – Friday
Travel Required: Rarely – less than 5%
Salary Range: $23.76 – $32.06 / hourly; $49,610 – $66,941 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: 658 Cedar Street, Suite 400, St. Paul, MN 55155
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
Minnesota Management and Budget (MMB) is seeking an Administrative Assistant to support the clerical and administrative functions of the Management Analysis and Development (MAD) Section. MAD is a unique business housed in state government. For more information about us, visit our website.
Join a mission-driven, collaborative team dedicated to strengthening public sector organizations and making a difference for Minnesotans! You’ll provide essential administrative support to our consultants and management team, helping us provide excellent services to our clients across the public sector.
Job duties for this position include:
Providing administrative assistance to the consultants and executive staff, such as scheduling meetings, drafting documents and correspondence, preparing supplies and documents for meetings, fielding phone calls and emails, and completing forms.
Maintaining current information on MAD website, SharePoint, and internal documents.
Supporting financial processes to ensure internal controls are established and followed; processing accounts receivable and accounts payable functions.
Monitoring financial activity to comply with agency regulations and ensure timeliness of transactions.
This position will be required to work onsite two (2) to three (3) days per week, depending on business needs and telework schedule. The incumbent may be required to travel to other parts of the Twin Cities or Minnesota with notice.
Please make sure all of your relevant background and skills are clearly shown in your cover letter, application, or resume. We cannot interview applicants who don’t meet at least the minimum qualifications.
Qualifications
Minimum Qualifications
Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email in a courteous and respectful manner
Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
Data entry skills sufficient to maintain accurate records, receive and review source documents, compare documents to database information, and edit documents
Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems
Communication skills sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable.
Preferred Qualifications
We value diverse perspectives and encourage all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!
Three (3) years of experience in an administrative support role providing administrative and clerical functions for a department
Ability to work under pressure to meet timelines by managing multiple tasks and setting priorities
Knowledge of and proficiency in Microsoft Office products (Outlook, Word, PowerPoint, Excel, etc.)
Experience with online meeting platforms and tools, such as Microsoft Teams, Mural, Padlet.
Experience updating websites or using electronic mail distribution systems (such as GovDelivery)
Ability to appreciate diversity and a strong commitment to a respectful and inclusive work environment
Experience with survey tools such as Qualtrics.
Spreadsheet skills sufficient to use advanced features such as formula creation to manipulate and sort data and create statistical reports
Physical Requirements
The incumbent may be required to travel to various Twin Cities/Metro locations on occasion.
Additional Requirements
Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Jake Pleschourt at [email protected] or 651-201-2567.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jake Pleschourt at [email protected].
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
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Title: Administrative Assistant
Company: MasTec Inc
Location: Medley, FL
