Overview
Administrative Assistant Jobs in Merrillville, IN at BUSA – BELFOR USA Group, Inc
Job Title: Administrative Assistant
Location: BEX Construction Services
Employment Type: Full-Time/Hourly
Reports To: Director of HR & Administration
Job Summary:
We are seeking a motivated and organized Administrative Assistant to join our team at BEX Construction Services. This position plays a key role in supporting day-to-day operations, acting as the first point of contact at the front desk, assisting with construction project administration, and providing general office support to ensure a smooth and efficient work environment.
Key Responsibilities:
Receptionist Duties
Greet and welcome visitors, clients, and vendors in a professional and friendly manner
Answer, screen, and route incoming phone calls and messages
Maintain a tidy and organized front desk area
Manage incoming and outgoing mail, packages, and deliveries
Project Administration
Assist project managers with administrative tasks related to bidding and active construction projects
Prepare and maintain project documentation including contracts, permits, change orders, and submittals
Help track and manage deadlines, schedules, and deliverables
Support in organizing project meetings, distributing meeting minutes, and following up on action items
General Office Support
Maintain and order office supplies and materials as needed
File, scan, and organize documents both digitally and physically
Assist with data entry, spreadsheets, and general correspondence
Help coordinate office events, training sessions, and internal communications
Perform additional tasks/projects as assigned to support the team
Qualifications:
High school diploma or equivalent required; associate degree or higher preferred
1–3 years of administrative or office experience; construction industry experience is a plus
Strong communication and customer service skills
Proactively supports staff and actively seeks opportunities to enhance processes
Self-starter
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Highly organized, detail-oriented, and able to multitask effectively
Comfortable working independently and as part of a team
Working Conditions:
Typical office environment with occasional visits to job sites
Standard office hours with potential for occasional overtime depending on project needs
Job Type: Full-time
Pay: $24.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant
Company: BUSA – BELFOR USA Group, Inc
Location: Merrillville, IN
