Overview
Administrative Assistant Jobs in Athens, GA at Lighthouse Counsel
OTC is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. OTC applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations. We are committed to understanding the needs of our students and employees and providing them with an experience that represents the OTC Cares culture.
We appreciate your interest and desire to become a member of the OTC team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to Human Resources at 417-447-2635 or email [email protected] directly.
If you’re interested in adjunct/part-time teaching, please email your resume to [email protected].
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Administrative Assistant to the Executive Vice Chancellor for Administrative Services
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Job no: 494639
Work type: Springfield Campus
Location: Springfield, MO
Categories: Administrative Services, Full-Time Staff/Administration
JOB TITLE: ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE VICE CHANCELLOR FOR ADMINISTRATIVE SERVICES
DEPARTMENT: ADMINISTRATIVE SERVICES
SALARY RANGE: $48,000 – $52,000
FLSA: NON-EXEMPT
IMMEDIATE SUPERVISOR: Executive Vice Chancellor for Administrative Services
SCHEDULE DETAILS: Full-time/12-month position/PEERS
Position Summary
The Administrative Assistant to the Executive Vice Chancellor for Administrative Services performs confidential and highly responsible office work directly related to the general business operations of Administrative Services, including complex work problems and situations.
Essential Job Duties
Provide high-level administrative support to the Executive Vice Chancellor for Administrative Services.
Arrange appointments and meetings for Administrative Services and the Executive Vice Chancellor for Administrative Services.
Plan, organize, and conduct administrative duties involving routine matters independently, including processing check requests, preparing monthly purchasing card transaction envelopes, preparing insurance forms for renewal, distributing mail, and providing excellent communication both internally and externally.
Manage, distribute, and maintain Common Area Agreements both internally and externally to ensure college policy compliance for all campus locations.
Review certificates of insurance for outside organizations that utilize the college facilities to ensure college policy compliance for all college locations.
Serve as fleet manager for the college, maintaining records for college-owned vehicles, and managing employee driving records and copies of driver’s licenses.
Serve as property manager in collaboration with an external company for college-owned properties including reviewing income, expense statements, and approving necessary repairs/purchases.
Maintain communication and coordination with outside agencies regarding management of college owned property.
Compose correspondence in accordance with standard practices for outside organizations, internal staff and faculty, and department members, including representing the department on committees or task forces.
Provide assistance and guidance to members of the Administrative Services department with individual projects as directed.
Perform appropriate research, gather data, and prepare required forms and reports as directed.
Collaborate with administrative services departments to update college policies and procedures as directed.
Maintain contract files, correspondence files, reference files, confidential legal files, and other records for the Office of Administrative Services.
Issue and review service agreements.
Perform the administrative functions for the Administrative Services Council, including scheduling meetings, updating the governance council website, preparing the agenda, and taking and publishing meeting minutes.
Assist with the maintenance of Administrative Services’ information on the college’s web site and implement necessary updates as needed.
Assist the Executive Vice Chancellor with the coordination of the budget for the Administrative Services Department, including appropriate record-keeping and distribution of monthly financial reports.
Assist in the development of departmental strategic plan objectives and initiatives for integrated planning and SWOT analysis.
Perform other duties as assigned, including attending college functions, serving on committees and attending community events.
Exhibit exemplary attendance and punctuality.
Comply with college policies and procedures.
Required Knowledge, Skills & Abilities
Three years of increasingly responsible experience in administration/business.
Demonstrated ability to work and communicate effectively with all constituencies of a diverse college community.
Outstanding organizational skills.
Ability to work well with others.
Strong oral and written communication skills.
Ability to use information technology for professional productivity (such as Microsoft Office Suite).
Preferred Knowledge, Skills & Abilities
Bachelor’s degree in public administration, business administration or a related field from a regionally accredited institution of higher learning.
Sound knowledge of relevant federal, state and local government regulations in collegiate atmosphere.
Experience with Ellucian Colleague.
Experience working within a collegiate setting.
Working at Ozarks Technical Community College Provides Great Benefits
Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
Dental, LTD and group life insurance coverage for employees at no cost to employees.
Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
Use of the OTC fitness center at no cost to employees.
Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Advertised: 11 Apr 2025 Central Daylight Time
Applications close: 23 Apr 2025 Central Daylight Time
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Job no: 494639
Work type: Springfield Campus
Location: Springfield, MO
Categories: Administrative Services, Full-Time Staff/Administration
JOB TITLE: ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE VICE CHANCELLOR FOR ADMINISTRATIVE SERVICES
DEPARTMENT: ADMINISTRATIVE SERVICES
SALARY RANGE: $48,000 – $52,000
FLSA: NON-EXEMPT
IMMEDIATE SUPERVISOR: Executive Vice Chancellor for Administrative Services
SCHEDULE DETAILS: Full-time/12-month position/PEERS
Position Summary
The Administrative Assistant to the Executive Vice Chancellor for Administrative Services performs confidential and highly responsible office work directly related to the general business operations of Administrative Services, including complex work problems and situations.
Essential Job Duties
Provide high-level administrative support to the Executive Vice Chancellor for Administrative Services.
Arrange appointments and meetings for Administrative Services and the Executive Vice Chancellor for Administrative Services.
Plan, organize, and conduct administrative duties involving routine matters independently, including processing check requests, preparing monthly purchasing card transaction envelopes, preparing insurance forms for renewal, distributing mail, and providing excellent communication both internally and externally.
Manage, distribute, and maintain Common Area Agreements both internally and externally to ensure college policy compliance for all campus locations.
Review certificates of insurance for outside organizations that utilize the college facilities to ensure college policy compliance for all college locations.
Serve as fleet manager for the college, maintaining records for college-owned vehicles, and managing employee driving records and copies of driver’s licenses.
Serve as property manager in collaboration with an external company for college-owned properties including reviewing income, expense statements, and approving necessary repairs/purchases.
Maintain communication and coordination with outside agencies regarding management of college owned property.
Compose correspondence in accordance with standard practices for outside organizations, internal staff and faculty, and department members, including representing the department on committees or task forces.
Provide assistance and guidance to members of the Administrative Services department with individual projects as directed.
Perform appropriate research, gather data, and prepare required forms and reports as directed.
Collaborate with administrative services departments to update college policies and procedures as directed.
Maintain contract files, correspondence files, reference files, confidential legal files, and other records for the Office of Administrative Services.
Issue and review service agreements.
Perform the administrative functions for the Administrative Services Council, including scheduling meetings, updating the governance council website, preparing the agenda, and taking and publishing meeting minutes.
Assist with the maintenance of Administrative Services’ information on the college’s web site and implement necessary updates as needed.
Assist the Executive Vice Chancellor with the coordination of the budget for the Administrative Services Department, including appropriate record-keeping and distribution of monthly financial reports.
Assist in the development of departmental strategic plan objectives and initiatives for integrated planning and SWOT analysis.
Perform other duties as assigned, including attending college functions, serving on committees and attending community events.
Exhibit exemplary attendance and punctuality.
Comply with college policies and procedures.
Required Knowledge, Skills & Abilities
Three years of increasingly responsible experience in administration/business.
Demonstrated ability to work and communicate effectively with all constituencies of a diverse college community.
Outstanding organizational skills.
Ability to work well with others.
Strong oral and written communication skills.
Ability to use information technology for professional productivity (such as Microsoft Office Suite).
Preferred Knowledge, Skills & Abilities
Bachelor’s degree in public administration, business administration or a related field from a regionally accredited institution of higher learning.
Sound knowledge of relevant federal, state and local government regulations in collegiate atmosphere.
Experience with Ellucian Colleague.
Experience working within a collegiate setting.
Working at Ozarks Technical Community College Provides Great Benefits
Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
Dental, LTD and group life insurance coverage for employees at no cost to employees.
Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
Use of the OTC fitness center at no cost to employees.
Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Advertised: 11 Apr 2025 Central Daylight Time
Applications close: 23 Apr 2025 Central Daylight Time
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Title: Administrative Assistant
Company: Lighthouse Counsel
Location: Athens, GA
