Overview
Administrative Assistant Jobs in Oxnard, CA at Center for Employment Training
Administrative Assistant – Southampton Hospital
Position Summary
Provide daily administrative support to the Executive Vice President for Operations COO/CMO and Vice President/CFO.
Duties of an Administrative Assistant may include but are not limited to:
Perform daily administrative functions to support the EVP/CMO/COO and VP/CFO. Provide optimal calendar scheduling using Microsoft Outlook. Must be proficient in use of Microsoft Word, Access, and Excel. Must be able to handle multiple tasks and work independently
Coordinates monthly Finance & Budget Committee meetings and prepare materials for mail to committee members
Processes all medical records subpoenas & summons & complaints
Maintain medical malpractice files
Prepares invoices related to malpractice cases for payment
Performs Notary Public functions hospital wide
Prepares cafeteria charges for physicians on a quarterly basis
Prepares Administrator on Call Schedule
Processes bi-weekly time & attendance for hospitalist and other employed physicians through CPSI
Transcribes minutes from monthly Safety Committee and Quarterly Emergency Mgmt. Meetings for Director of Safety & Security
In absence of Executive Assistant, perform daily administrative functions to support President & CEO. Including attending Board Meeting when necessary, attend monthly Department Head meetings and prepare/transcribe minutes as necessary
Qualifications
Required Qualifications
HS Diploma or equivalent
At least 3 years of previous administrative support experience
Expert level skill with Microsoft Suite applications (Excel, Access, PowerPoint, Word)
Willingness/Ability to become a Notary Public
Excellent interpersonal skills
Ability to multi-task
Ability to work in a fast-paced environment
Preferred Qualifications
Experience with Hospital related software such as Cerner and/or Oracle for Finance
PHYSICAL DEMANDS: Mostly sedentary position
As part of employment at Southampton Hospital, there may be occasions when travel to other locations is needed to support operational needs.
Special Notes: Resume/CV should be included with the online application.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established based on relevant experience.
The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Your total compensation goes beyond the number in your paycheck!
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital’s Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Meet Regulatory Requirements for pre-employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The hiring department will be responsible for any fee incurred for examination.
Company Overview:
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Job Number: 2501523
Job Field: Other
Primary Location: US-NY-Southampton
Department/Hiring Area: 260 – Administration
Schedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM – 4:00 PM
Posting Start Date: Apr 16, 2025
Posting End Date: Ongoing
Salary:$70,000 – $85,000 / Year
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Title: Administrative Assistant
Company: Center for Employment Training
Location: Oxnard, CA
