Overview
Administrative Assistant Jobs in New York, United States at Wiraa
Title: Administrative Assistant
Company: Wiraa
Location: New York, United States
About The Company
Geneva Worldwide, Inc. is a dynamic and innovative New York City-based company committed to providing comprehensive solutions in language services, communication, and business support. Focused on excellence, reliability, and client satisfaction, Geneva Worldwide has become a trusted partner for businesses navigating today’s diverse and interconnected marketplace.
Our mission is to facilitate effective communication, empower businesses to thrive globally, and enhance access to services, education, and entertainment. We leverage cutting-edge technology and a network of highly skilled professionals to deliver seamless communication across borders and languages.
About The Role
We are seeking a detail-oriented and motivated Administrative Assistant to join our Government Contracts & Services team in a fully remote, full-time capacity. This role will provide critical support to the Director of Government Contracts & Services and the Contracts Manager, assisting with day-to-day administrative tasks, project-based assignments, and contract management processes.
The ideal candidate is highly organized, deadline-driven, and comfortable managing multiple priorities in a fast-paced environment, with strong written communication skills and a proactive attitude toward collaboration and problem-solving.
Location: Remote (U.S.-based only)
Employment Type: Full-time (40 hours/week, Monday–Friday)
Responsibilities
Track, organize, and respond to Requests for Quotations (RFQs) and proposal-related tasks.
Manage electronic file systems for RFQs, proposals, and contracts.
Coordinate with vendors to establish new telephonic accounts for clients.
Send onboarding communications to new agencies and maintain updated contact records.
Collaborate with internal departments to gather information during solicitation Q&A periods.
Prepare and submit Freedom of Information Law (FOIL) requests for lost proposals.
Request and compile rate quotes from executives or department heads for submissions.
Support proposal creation, formatting, and submission processes.
Update and maintain contract trackers, internal databases, and reporting spreadsheets.
Assist with ad hoc projects such as outreach campaigns and internal audits.
Qualifications
1–3 years of experience in an administrative or support role.
Bachelor’s Degree required.
Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
Strong attention to detail and accuracy in data entry and document formatting.
Excellent organizational and time management skills, with the ability to meet strict deadlines.
Exceptional business writing and email communication skills.
Ability to work independently while collaborating effectively across departments.
Benefits
Collaborative, supportive remote work environment.
Flexible work-life balance with a consistent schedule.
Paid time off and 11 paid holidays.
Comprehensive benefits package including medical (AETNA), dental, vision, life insurance, disability, 401(k) retirement plan, pet insurance, identity theft protection, legal services, and more.
Employee Assistance Program offering 24/7 mental health, legal, and financial planning support.
100% remote work opportunity anywhere in the U.S.
Annual compensation between $40,000 to $48,000, commensurate with experience, with performance-based bonus potential.
Equal Opportunity
Geneva Worldwide, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.
