Overview
Administrative Assistant Jobs in Surrey, British Columbia, Canada at Epsilon Solutions Ltd.
Title: Administrative Assistant
Company: Epsilon Solutions Ltd.
Location: Surrey, British Columbia, Canada
Job Purpose
The Administrative Assistant 2 provides moderately complex administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves coordinating, integrating, and implementing various administrative functions while supporting internal teams and external stakeholders.
Key Responsibilities
- Provide day-to-day administrative and clerical support across departments
- Receive, relay, and respond to routine administrative inquiries
- Schedule and coordinate meetings, calendars, and travel arrangements
- Organize, collect, and maintain documentation and data, including data entry into systems
- Answer phone calls, monitor entry points, and assist visitors
- Manage inbound and outbound mail and courier services
- Support supplier accounts, including invoice submission, vendor setup, and payment processing
- Review payment runs, print and deposit cheques
- Maintain office supplies, including janitorial and lunch inventory
- Oversee janitorial staff and ensure cleanliness and hygiene standards are met
- Book meeting rooms and support internal events or activities
- Handle routine issues independently and escalate complex matters when necessary
- Perform other duties as assigned
Minimum Qualifications
- High school diploma or equivalent
- Minimum 2 years of related administrative experience
- Bachelor’s degree in a related field or equivalent experience may be required
Preferred Qualifications
- Proficiency in Microsoft Office 365
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
Preferred Experience
- Experience coordinating with vendors and stakeholders
- Ability to support logistics for company events or office activities
- Experience mentoring or guiding housekeeping or facility staff
Key Competencies
- Strong planning and prioritization skills
- Accountability and reliability in meeting commitments
- Effective communication across diverse audiences
- Attention to detail and problem-solving ability
Skills & Growth Opportunities
- Gain experience coordinating a wide range of administrative services
- Develop scheduling and workforce coordination skills
- Enhance office management and operational efficiency expertise
