Overview
Admin Asst Major Gifts Dev Jobs in New Haven, CT at Yale University
Full Job Description
Admin Asst Major Gifts Dev
Development – Major Gifts
87141BR
University Job Title
Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade C
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Development, Secretarial
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
157 Church Street
New Haven, CT 06510
Work Model
On-site
Position Focus:
Reporting to the Office Manager, the Administrative Assistant, Major Gifts, provides a wide range of complex administrative support to frontline fundraisers and the Major Gifts unit within the Office of Development. Primary responsibilities include: assists with travel arrangements, prepares travel itineraries and completes other travel related tasks; prepares expense reports; completes data entry of prospect and donor information into Development’s Hopper/Blackbaud CRM database; performs query and reporting from Hopper database; compiles and gathers data; creates and manipulates reports including complex Excel reports; assists with the preparation of reports, proposals, briefings, and other outgoing materials; assists with coordinating materials for donor events; coordinates and produces regular mailings, including using mail merge and other group email programs; drafts general correspondence and adapts existing template letters to specific needs; prepares gift documentation; researches questions using database, electronic files and other sources; schedules and coordinates internal and external meetings and conference calls; contacts donors/alumni as requested by fundraisers; provides information to donors when appropriate; maintains prospect files and electronic files; performs other clerical work as needed, including backing up other assistants and teams during absences, vacations, and as requested due to workload considerations; and maintains confidentiality of information contained in proposals to, and conversations with and about, donors. The Essential Duties listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.
Essential Duties
1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory …
Title: Admin Asst Major Gifts Dev
Company: Yale University
Location: New Haven, CT
Category:
