Overview
Administrative Assistant 4 (AA 4) DOH8642 Jobs in Washington State at State of Washington Dept. of Health
C & S Sweeping Services, Inc. is seeking a Construction Administrative Assistant at our Phoenix location. This position is responsible for performing a variety of administrative and clerical tasks. You will support managers and employees, assisting in daily office needs and managing the Company’s general administrative activities.
ESSENTIAL DUTIES:
Assist Operations and Estimating Managers
Assist in ad-hoc duties, projects, and activities for other departments as needed
Work within and maintain a shared electronic filing system and computer drives with accuracy
Uses company information to meet the requirements for estimating, operations, insurance companies, and customers.
Write letters and emails responding to inquiries from clients, staff, and providers
Evaluate files for compliance
Complete forms and spreadsheets for submission to requestors; accuracy is a must.
Make calls, complete forms, created maps, and various tasks for construction project setup
Complete new vendor requests for information
Perform various data entry tasks within different software
Creates and updates presentations to assist managers using Powerpoint
Work on bidding websites, drop files
Notice discrepancies while reviewing various sources of information and make corrections on estimating and operational forms for preparation for other departments.
Create maps in Google Earth and Google Maps
Order insurance certificates for customers
Type quotes and learn how to quote for services we provide
Apply for government licenses, i.e., business licenses, water meters, Tero cards
Contract review for preparation to the Company Contract Manager
Note: Job Description is subject to change at any time and may include other duties as assigned.
BASIC REQUIREMENT:
Work schedule flexible
Must possess 2+ years of professional experience, preferably in the construction industry
Must have intermediate computer skills working within Word, Excel, and PowerPoint.
Ability to navigate bidding websites
Proficient with business communication & professional writing
Handles sensitive company information with professionalism
Multitasking
Well organized
Problem solving
Research skills
Ability to work as a team and independently
Attention to detail from various sources to complete tasks accurately
Ability to handle pressure, different task assignments, and meet deadlines
Willingness to learn and ability to retain information
WHAT WE HAVE TO OFFER YOU:
Health
Dental
Vision
Life Insurance
401-K company match
Vacation and Sick Pay
Are you a passionate self-starter looking to grow within a dynamic company? Then we would love to hear from you!
EQUAL EMPLOYMENT OPPORTUNITY:
C&S Sweeping Services, Inc. is an Equal Opportunity / Reasonable Accommodation employer. The Company does not discriminate based on race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the Company will make reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 602-252-9471. Requests should be made as early as possible to allow time to arrange the accommodation
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Title: Administrative Assistant 4 (AA 4) DOH8642
Company: State of Washington Dept. of Health
Location: Washington State
