Overview
Administrative Assistant Jobs in Redmond, WA at Troy Consulting LLC
Title: Administrative Assistant
Company: Troy Consulting LLC
Location: Redmond, WA
Troy Consulting is an IT and management consultancy built to define strategies, streamline processes, and leverage data to help organizations achieve measurable success and reach their goals. We are seeking an Administrative Assistant fully on site in Redmond, Washington.
At Troy Consulting, we are more than a workplace; we are a dynamic community that values its people. When you join us, you become part of a team that not only offers competitive health and 401k benefits but also invests in your growth through our successful Delivery Excellence Program. But that is just the beginning – we believe in nurturing strong bonds within our team. Please check out our website at www.troy-consulting.com to learn more!
What will you be doing?
- Proactively manage complex executive calendars, scheduling internal and external meetings across multiple time zones.
- Serve as point of contact for meeting logistics, rescheduling conflicts, and prioritizing time-sensitive requests.
- Lead planning and execution of internal events including offsites, team celebrations, quarterly meetings, and executive roundtables.
- Manage logistics such as venue booking, catering, audio/visual setup, guest lists, event materials, and post-event follow-ups.
- Partner with internal stakeholders to ensure events align with company goals and culture.
- Arrange domestic and international travel for executives including flights, accommodations, transportation, and itineraries.
- Reconcile travel expenses and manage reports in compliance with company policy.
- Process invoices, purchase orders, and reimbursements in coordination with the finance team.
- Collaborate with HR and IT to coordinate onboarding logistics for new hires (equipment, accounts, workspace, welcome kits).
- Provide customer service when needed.
- Manage shared space logistics such as conference room booking, office supplies, and vendor relationships.
- Help maintain a welcoming, efficient, and functional workspace for hybrid or onsite teams.
What you should bring to the table:
- 1-3+ years of experience in an administrative or similar operations role.
- Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, Word, SharePoint) an4d other productivity tools.
- Proven experience coordinating logistics, events, or cross-functional initiatives.
- Exceptional attention to detail, organization, and time management.
- Ability to maintain confidentiality, handle sensitive information, and exercise sound judgment.
- Customer service experience.
- 1-2 years of Budget Management.
- 1-2 years of Event Planning.
- 1-4+ years of calendar management experience.
- Strong interpersonal skills and ability to build trust with diverse stakeholders.
Compensation & Benefits:
Salary Range: $23.00 to $30.00/hour
Health & wellness: Medical, dental, vision, mental health
Financial: 401(k) with company match
Time off: PTO accrual
Equal Employment Opportunity Statement:
Troy Consulting is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Troy Consulting complies with all applicable laws governing non-discrimination in employment in every location in which we operate. We believe that diversity fuels innovation, and we are dedicated to fostering an environment where all individuals feel valued, respected, and empowered to thrive.
Notice to Recruiters/Headhunters and Staffing Agencies:
It is Troy Consulting’s intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited, and Troy Consulting will not be obligated to pay a referral fee.
