Overview
Administrative Assistant Jobs in Memphis, TN at The Marston Group, PLC
The Accounting and HR Administrator will perform all accounting and payroll functions for the company, and will work closely with the Administration Manager to ensure candidates are properly scheduled for interviews; coordinating New Hire Orientation classes and training; maintaining employee files; and assisting with key components of our hiring and benefits processes.
JOB RESPONSIBILITIES
Process weekly payroll
Process and file weekly, monthly, quarterly and annual payroll taxes
Process accounts payable
Complete monthly bank reconciliations
Prepare monthly and ad hoc financial reports as requested by the President
New hire orientation, distributing pre-screen paperwork, scheduling physicals, processing backgrounds and candidate communications.
Prepare new employee files, update and maintain employee files/records on existing and terminated employees.
Report new hires to state of IL
Track employee PTO
Ensure accurate employee clock out/in records
Determine eligibility for a performance review. Responsible for tracking performance reviews to ensure reviews are received from supervisors and managers in a timely manner.
Responsible for employee uniform program
Communicate benefit packages to eligible employees, enroll individuals in desired plans and process appropriate paperwork upon termination of coverage
Work with President on insurance and retirement plan questions and paperwork
Help update employee handbook yearly
Maintain confidence and protect operations by keeping information confidential.
Recommend measures to improve clerical and human resources systems.
QUALIFICATIONS & EXPECTATIONS
Strong attention to detail and strong organizational skills
Proficiency with MS Word and Excel
Willingness to accept new responsibilities and challenges while learning in the position
Good written and verbal communication skills
Knowledge of QuickBooks preferred
Experience in Bookkeeping and HR required
Will train the right individual
WORK SCHEDULE
The normal work week is 5 days per week, Monday – Friday
This position is full-time. Normal working hours are 08:00 a.m. to 04:00 p.m.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Day shift
Monday to Friday
Experience:
Administrative: 1 year (Required)
Payroll management: 1 year (Required)
Ability to Commute:
Belleville, IL 62220 (Required)
Work Location: In person
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Title: Administrative Assistant
Company: The Marston Group, PLC
Location: Memphis, TN
