Overview
Administrative Assistant Jobs in Darien, CT at VikaTech
Job Title: Executive Assistant
Status: Regular Full Time Position – Exempt/Salary
Location: Houston, TX
Reports To: Executive Vice President
About Us:
GrayWolf Modular develops and delivers modular solutions that significantly enhance predictability and scale for the construction of our clients’ key infrastructures and facilities. The group is focused on the data-center and advanced manufacturing space by specializing in E-houses, CDUs, CUBs, White Space, Modular Data Centers, and other modular products for these markets. We offer end-to-end services to develop, design, procure, manufacture, and commission these modular products to meet client requirements.
Position Value Proposition:
The Executive Assistant provides comprehensive administrative support to senior executives, ensuring the smooth operation of daily activities. This role involves managing calendars, communications, meetings, travel arrangements, and confidential information while serving as a liaison between the executive and internal/external stakeholders. The ideal candidate is proactive, detail-oriented, and skilled at multitasking in a dynamic, fast-paced environment.
Core Responsibilities:
Coordinate and manage complex calendars, appointments, and meeting logistics.
Prioritize and schedule meetings, ensuring optimal use of the executive’s time.
Serve as the primary point of contact for all incoming and outgoing communications.
Draft, proofread, and distribute emails, memos, reports, and presentations.
Prepare agendas, take minutes during meetings, and follow up on action items.
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Manage travel expense reports and reimbursement processes.
Maintain organized filing systems (electronic and paper) and manage document retrieval.
Assist in preparing reports, presentations, and other materials for meetings.
Coordinate special projects and events as needed.
Build and maintain professional relationships with internal teams, clients, and external partners.
Represent the executive professionally in interactions and meetings.
Required qualifications (Knowledge, Skills, and Abilities) to perform essential functions of this position:
I. Work Experience
Minimum of 5+ years of experience supporting senior executives or in a similar administrative role.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Ability to multitask, adapt to changing priorities, and work independently.
High level of professionalism and discretion in handling confidential information.
II. Education/Training
Bachelor’s degree preferred or equivalent relevant experience.
III. Software & Technology
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools.
IV. Work Environment
Work is generally performed in a climate-controlled office area. Ability to sit or stand for long periods of time throughout an 8-10 hour day.
Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.
GrayWolf Modular is an Equal Opportunity Employer.
Title: Administrative Assistant
Company: VikaTech
Location: Darien, CT
