Overview
Administrative Assistant Jobs in San Francisco, CA at Ztek Consulting
Title: Administrative Assistant
Company: Ztek Consulting
Location: San Francisco, CA
Administrative Assistant
San Francisco, CA
6+Months Contract
Job Title: Administrative Business Partner
Hybrid Location: SF4-San Francisco – 400 Howard Street, CA (94105)
Duration: 6+Months Contract
Pay Rate:- $40.58 /hr on W2
4 days onsite & 1 day Remote
About this role
SAE is seeking an Administrative Business Partner to support client facing investment professionals who travel extensively and host client meetings externally and in office frequently. The ideal candidate has worked in a fast-paced global financial services or technology firm and proven experience driving key team activities and deliverables. The candidate is self-motivated, committed to excellence, organized, detail-oriented, collaborative, responsive and proactive.
Key responsibilities:
• Manage multiple calendars and coordinate high volume scheduling with internal and external stakeholders.
• Book domestic and international travel, including visa preparation. There will be heavy international travel coordination across multiple time zones.
• Arrange client meetings, internal meetings, small team offsites, as well as working breakfasts, lunches, and dinners.
• Provide secondary support to additional executives to ensure seamless support.
• Collaborate daily with the Product Strategy team and the SAE global administrative team.
• Process monthly expense reports in a timely manner.
• Complete ad hoc requests and special projects as needed.
• Work in the office at least 4 days per week.
About you:
• 5-7+ years of administrative experience in a fast paced, high energy corporate office or global organization, preferably in the financial services or technology industries.
• Extensive experience handling domestic and international travel, meeting planning, scheduling and logistics operates exceptionally well under pressure.
• Demonstrates professionalism and a positive customer service attitude.
• Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture – i.e., results oriented, rather than task oriented.
• Can adapt and work well with a range of workstyles, corporate levels, and personality types.
• A willingness to monitor communications after business hours and weekends, if needed.
• Adapts well to changing plans and priorities; deals comfortably with ambiguity.
• Ability to work independently and assume additional responsibilities, as required.
• College degree preferred or equivalent experience.
• Strong verbal and written communication skills.
• Effective skills in Microsoft Office and Concur.
• College degree preferred or equivalent experience.
