Overview
Administrative Assistant Jobs in Singapore, Singapore at MIJ Hub | My Inspiring Journey
Title: Administrative Assistant
Company: MIJ Hub | My Inspiring Journey
Location: Singapore, Singapore
About MIJ Hub:
My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.
At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community
.
About the Admin & Operations Executive Rol
e
About the Ro
le:As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, enrollment and facilities coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environme
nt.If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impa
ct.
Key Responsibilit
- ies Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functi
- ons.Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where nee
- ded.Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment track
- ers.Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on t
- ime.Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance track
- ers.Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment. Entire centre including toilets, staffroom, marketing room, AC room, Kitchen, meeting
- roomTracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment reco
- rds.Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administrat
- ion.Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews. Only look at SGEnable and other audit rel
- atedSupports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.Looking at aircon, centre overall cleanliness, repairs on centre l
- evelAssists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vend
- ors.Supports communication and follow-up with departments for day-to-day administrative and operational matters as assig
- ned.Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for rev
- iew.Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior r
- ole.Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and iss
ues.
Require
- mentsMinimum Diploma qualific
- ationAt least 1 year of relevant exper
- ienceProficient in Microsoft Excel (important), Word, and Power
- PointStrong spoken and written English (important, as the role involves handling parent enqui
- ries)Organized, responsible, and detail-ori
- entedAble to work in a face paced enviro
- nmentMetic
- ulousWilling to learn and understand MIJ Hub’s operations and ser
vices
