Overview
Administrative Assistant Jobs in Beaver Dam, WI at United Cooperative
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Wellness resources
Executive Assistant Skills Responsibilities
Scheduling and Calendar Management: Organizing and maintaining the executive’s calendar, scheduling meetings, and ensuring they are aware of upcoming commitments.
Communication Management: Reviewing, prioritizing, and responding to emails and phone calls on behalf of the executive.
Document Preparation: Preparing reports, presentations, and other documents for meetings and communications.
Meeting Coordination: Organizing meetings, including scheduling, sending reminders, and arranging catering if necessary.
Travel Arrangements: Coordinating travel plans, including booking flights, accommodations, and handling travel receipts.
Record Keeping: Maintaining comprehensive and accurate records, including meeting notes and important documents.
Administrative Support: Performing various administrative tasks such as minor accounting duties, managing correspondence, and welcoming visitors.
Event Planning: Applicant is responsible for planning and executing all company events (such as Grand Openings, Promotional Events, Annual Events, etc. across all companies owned by the CEO). Coordinate logistics and liaise with event organizers to ensure all details are aligned with Executive expectations.
Property Management: Applicant is responsible for managing Currently 8 Airbnb properties. This includes (but is not limited to) managing all bookings, inquiries, etc. through the Airbnb platform.
Attributes
High level of discretion, integrity, and professionalism when handling sensitive information. A proactive, problem-solving attitude with the ability to work independently and as part of a larger team. Flexibility and adaptability to shifting priorities and a dynamic work environment. Comfortable working in a high-energy, entrepreneurial setting, where no two days are the same.
Executive Assistant Skills and Qualifications
High School Diploma or GED
Excellent written and verbal communication skills
Time-management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Basic understanding of frequently used computer software and programs, such as Microsoft Office
Interpersonal skills
Email Management
Confidence
Strong ability to handle both business and personal tasks
Proven ability to manage multiple priorities in a deadline-driven environment
Experience handling travel arrangements and complex scheduling
Flexible work from home options available.
Title: Administrative Assistant
Company: United Cooperative
Location: Beaver Dam, WI
