Overview
Administrative Assistant Jobs in Alpharetta, GA at Toyota
Tacoma Roofing & Waterproofing, a well-established commercial and residential roofing contractor, has an immediate opportunity for a motivated, dynamic Administrative Assistant, with knowledge of sheet metal fabrication and installation. We are seeking a detail-oriented professional with integrity, a strong work ethic, and commitment to excellence.
The Sheet Metal Administrative Assistant is responsible for supporting the management, fabricators, and installers in both of our sheet metal divisions. This position will report to the Sheet Metal Division Manager and will be vital to the success and growth of both our sheet metal fabrication and sheet metal roofing divisions. Tacoma Roofing & Waterproofing is expanding these divisions and there is much opportunity for growth for an exceptional individual.
At Tacoma Roofing and Waterproofing, we are driven by a core focus to exceed expectations in every aspect of our work. Our values of professionalism are at the heart of our service:
Integrity and Respect
Investment in our Staff
Fulfill Promises
Customer Friendly
We are looking for someone who shares these values and is dedicated to excellence and collaboration.
A “sheet metal administrative assistant” is responsible for managing administrative tasks within our sheet metal fabrication and roofing divisions, including handling customer inquiries, processing orders, managing project documentation, maintaining inventory records, coordinating with the Sheet Metal Division Manager and production teams, as well as ensuring smooth day-to-day operations, all while having a basic understanding of sheet metal fabrication and roofing processes and terminology.
Primary responsibilities:
Customer service: Answering phone calls, responding to emails, and assisting customers with inquiries regarding sheet metal products and services
Order processing: Taking customer orders, verifying specifications, generating quotes, and processing purchase orders
Project management support: Creating and maintaining project files, tracking project timelines, coordinating with project managers on material needs and delivery schedules
Inventory management: Maintaining accurate records of sheet metal inventory, tracking stock levels, and placing orders for replenishment
Invoicing and accounts receivable: Generating invoices, following up on outstanding payments
Data entry: Entering customer information, project details, and other relevant data into company systems
Document control: Filing and maintaining project documents, blueprints, and technical drawings
Administrative tasks: Handling office supplies, managing calendars, coordinating meetings, and providing general administrative support
Required skills:
Strong communication skills: Ability to clearly communicate with customers, production teams, and other stakeholders
Organizational skills: Efficiently managing multiple tasks and prioritizing deadlines. Strong capacity for multitasking
Attention to detail: Ensuring accuracy in data entry, order processing, and document management
Basic understanding of sheet metal fabrication: Familiarity with terms like gauge, material types, cutting methods, and basic fabrication processes
Basic understanding of sheet metal roofing: Familiarity with terms like Standing Seam, oil canning, drip edge, hem, coping, collector box, scupper, cladded metal
Proficiency in computer software: Microsoft Office Suite (Word, Excel, Outlook)
Job site visits: capable of being on roofs and understand how to use the proper PPE
Bonus Skills:
Fluent in Spanish—both spoken and written
Working knowledge of Viewpoint Spectrum software
Ability to read blueprints
Experience in accounting or bookkeeping
Qualifications:
High School Diploma
Ideally, an AA in bookkeeping, accounting, finance, business, or project management
Strong proficiency in Microsoft Office Suite (especially Word, Excel, and Outlook)
Excellent organizational skills
Attentive to details
Very good communication skills
Accurately measure using various tools, e.g., a tape measure
Has worked in or around construction and knows the general flow of a project
Job Type: Full-time
Pay: $20.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: Toyota
Location: Alpharetta, GA
