Overview
Administrative Assistant Jobs in Potomac, MD at Congregation Har Shalom
Type:
Full Time
Salary/Pay Rate:
$53,767 – $86,013 annually
Posted Date:
05/05/2025 10:32 AM
POSITION SUMMARY
The Municipal Court Administrator is responsible for overseeing the daily operations of the City of Grandview’s Municipal Court. This position ensures the court operates efficiently, fairly, and in compliance with all applicable laws, regulations, and city policies. The Administrator provides leadership, supervises court staff, manages budgets, maintains court records, and coordinates with judges, law enforcement, attorneys, and the public. Will require evening hours for court sessions on Mondays. Work is performed under the direction of the Municipal Division Court Judge within the 16th Judicial Circuit of Jackson County.
Job Responsibilities (Include, but not limited to)
Assist the Municipal Judge in all aspects of court operation; plan, organize and direct all non-judicial activities of the Court
Manage and direct the day-to-day operations of the Municipal Court, including court sessions, dockets, records, and filings
Supervise, train, and evaluate court staff including clerks and administrative personnel
Ensure compliance with all local, state, and federal laws and court procedures, including records retention and reporting requirements
Oversee the processing of citations, warrants, fines, court appearances, and case scheduling
Monitor case management systems and ensure data accuracy and security
Develop and implement policies and procedures to enhance court operations and customer service
Prepare reports and presentations for city leadership and stakeholders as needed
All other duties as assigned
Minimum Qualifications
High School Diploma or equivalent
Three to five years’ prior experience in office management
Excellent organizational, communication, and leadership skills
Proficient use of Microsoft Office Suite
Valid driver’s license
Must successfully pass background and reference checks
Preferred
Bachelor’s degree in public administration, criminal justice, or related field preferred
3–5 years of experience in court administration, legal administration, or municipal government
Proficient in the use of case management software
Physical Demands and Work Environment
Requires the ability to operate a variety of office equipment such as computer, telephone, fax machine, printer and photocopier
Requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing up to 25 pounds
Tasks will involve extended periods of time at a keyboard or workstation
Requires the ability to recognize and identify individual characteristics of shapes and sounds associated with job-related objects, materials and tasks
Typical office environment with regular hours; will require evening hours for court sessions or public meetings; frequent interaction with the public, city officials, and legal professionals. May be exposed to highly stressful situations and individuals who are irate or hostile. Occasional driving is required to attend special meetings at various City facilities, training sites, and public and private events.
Pay and Benefits
$53,767 – $86,013 annually, depending on qualifications. Grandview has an excellent benefits package including a 100% City funded L6 LAGERS pension plan (https://www.molagers.org/join-the-lagers-community/), Aetna Health plan, Dental and Vision plans. Employees enjoy 11 paid Holidays as well as 2 Floating Holidays every year! New employees earn two weeks of Paid Time Off during their first year. This position will include an additional 40 hours of personal leave as an exempt employee. Employees also have the option for a Deferred Compensation and discounted fitness membership to a state-of-the-art-community center; tuition assistance program; and employee wellness program.
To Apply
Send cover letter and resume to one of the following (please note position title applying for):
Online
E-Mail: [email protected]
Fax: 816-763-3902
Mail to Grandview City Hall, 1200 Main Street, Grandview, MO 64030
Come to Grandview City Hall to complete an application
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Title: Administrative Assistant
Company: Congregation Har Shalom
Location: Potomac, MD
